title
DISCUSSION TO AMEND CITY COUNCIL POLICY MANUAL CHAPTER 2.06 - COUNCIL COMMUNICATIONS GUIDELINES
recommended action
RECOMMENDATION
Discuss and provide direction on amending Chapter 2.06 - Council Communication by adding a policy defining the use of Council letterhead.
body
Summary
The City Council Policy Manual does not contain a policy for the use of City or Council Letterhead. The Legislation / Environmental Committee members requested that staff draft and present a policy for discussion.
DISCUSSION
Present Situation
The Legislation / Environmental Committee members have been reviewing and making recommendations to update the City Council Policy Manual. During the review of Chapter 2.06 - Council Communication Guidelines, it was discovered the current policy does not address the use of City or City Council letterhead (Attachment A - Council Policy Manual Chapter 2.06). The members of the Council Legislation / Environmental Committee directed staff to develop a policy.
Staff researched available city policies from several cities that had posted their policy on the Institute for Local Government website. Based on the information reviewed and shared at the March 20, 2024, Legislation / Environmental Committee meeting, a letterhead policy will be added to Council Policy Manual. Ther current guidelines located at Council Policy Manual Title 2, Chapter 2.06 - Council Communication Guidelines - will be consolidated under Section 2.06.010. The new proposed policy concerning letterhead would be codified under Section 2.06.020. The remaining sections of Chapter 2.06 at 2.06.030 through 2.06.070, having been consolidated into 2.06.010, would be stricken.
FINANCIAL SUMMARY
There is no financial impact to amend the policy.
Attachment A - Current Council Policy Chapter 2.06
Attachment B - Proposed Council Policy Chapter 2.06