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APPROVE MOTION TO EXECUTE A THREE-YEAR MEMORANDUM OF UNDERSTANDING WITH THE SAN JOAQUIN COUNTY SHERIFF’S DEPARTMENT COMMUNITY CORPS
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RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Authorize the City Manager to execute a three-year Memorandum of Understanding (MOU) with the San Joaquin Sheriff’s Department Community Corps (SJCC) to provide general labor services, at a not-to-exceed cost of $573,000; and
2. Authorize and direct the City Manager to make any and all expenditures and appropriations on behalf of the City as appropriate and necessary to carry out the purpose and intent of this motion.
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Summary
The City has contracted with the SJCC for several years to provide general labor by supervised inmates for clean-ups on public property. Most recently, this type of service has been used on a weekly basis to help remove garbage, junk, and debris left by abandoned homeless encampments in various locations throughout Stockton. In addition, the Municipal Utilities Department (MUD) uses the SJCC to provide cleanup services around storm drainage ditches and basins.
On November 19, 2019, a three-year contract with SJCC was approved by Motion 2019-11-19-1113, which expired on October 7, 2022. On August 1, 2022, a Request for Quote was sent to three local landscape vendors, for removal of vegetation, trash, and debris in and along drainage ditches and basins throughout the City for a six-month emergency contract. Quotes were due August 5, 2022; all three vendors responded with SJCC submitting the lowest quote. The current agreement expires April 8, 2023.
DISCUSSION
Background
The City has contracted with the SJCC since 2016. The initial agreement was for a one-year term and a not-to-exceed cost of $74,999. These services are beneficial to the City as a cost-effective alternative to using full-time City employees for clean-ups or routine maintenance tasks. The work performed has become instrumental for the City. As a result, the agreement has been renewed annually.
A Standard Agreement has been the practice in prior years; however, it has been recommended by the Administrative Services Procurement staff to move forward with a MOU. An MOU between public agencies allows for a cost-effective alternative to using full-time City employees or contracted services for clean-ups.
Historically, services under this Agreement have been coordinated by the Stockton Police Department (SPD), as needed by multiple City departments, to assist with its slough and public right-of-way clean-up efforts.
Present Situation
Over the years, City staff identified a need to expand the locations and frequency of work performed. MUD proposed using this labor force to perform routine functions of storm water maintenance needed for drainage ditches and basins, to allow unimpaired flows and maximum capacity. In addition, SPD increased the number of clean-ups per week.
The current agreement expires April 8, 2023. City staff recommends City Council authorize a MOU for a three-year term ending April 8, 2026 (Attachment A), at a not-to-exceed cost of $573,000.
FINANCIAL SUMMARY
The expected annual cost is $191,000, with $156,000 being allocated from SPD and $35,000 from MUD. The total not-to-exceed cost of the three-year MOU is $573,000. For SPD’s allocation in FY 2022-23, funds are available in the Police Department’s Strategic Operations, Homelessness Account. MUD’s funding allocation in FY 2022-23 are available in the following:
1. Stormwater Administration Division $10,000
2. Wastewater Pump Stations Maintenance Division $7,500
3. Stormwater Pump Stations Maintenance Division $7,500
4. Wastewater Operations Division $10,000
Attachment A - San Joaquin County Sheriff Department Community Corps MOU