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ADOPTION OF PROPOSED AMENDMENT TO CITY COUNCIL POLICY MANUAL CHAPTER 2.06.020 - USE OF CITY AND COUNCIL LETTERHEAD
recommended action
RECOMMENDATION
It is recommended that City Council adopt by resolution the proposed amendment to City Council Policy Manual Chapter 2.06.020 regarding the use of City and Council letterhead.
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Summary
On March 24, 2025, the Council Legislation/Environmental Committee reviewed, provided direction, and forwarded a recommendation that Council adopt changes to Council Policy 2.06.020 regarding the use of City and Council letterhead. Those changes are now presented for the full City Council’s consideration.
DISCUSSION
Background
In 2024, the Legislation/Environmental Committee members reviewed and recommended updating the City Council Policy Manual. During the review of Chapter 2.06 - Council Communications Guidelines, it was discovered that the policy did not address City or Council letterhead use. The committee members directed staff to develop a policy.
On June 10, 2024, The San Joaquin County Grand Jury issued a report regarding Case #0123 titled “City of Stockton: Crises in Government,” which included recommendation R2.4, stating that “by March 31, 2025, the City should amend their policies and procedures regarding the use of City Stationery.” The City’s response to the Grand Jury is attached as Attachment A.
On June 18, 2024, the Stockton City Council, by resolution 2024-06-18-1204, adopted the revision to City Council Policy Chapter 2.06 - City Council Communications Guidelines by adding a policy defining the use of City Council letterhead - Policy 2.06.020 (Attachment B). The adoption of the resolution addressed the recommendations R2.4 of the 2024 San Joaquin County Civil Grand Jury Report, “City of Stockton: Crisis in Government, Case # 0123,” issued on June 10, 2024.
Present Situation
On February 3, 2025, the Legislation/Environmental Committee members recommended amending policy 2.06.020 to add the use of the “City Logo” to the Council Letterhead.
On March 24, 2025, the Committee members met and recommended forwarding the amended Council Policy 2.06.020 to the full Council for adoption (Attachment C).
FINANCIAL SUMMARY
There is no direct financial impact from the approval of these changes
Attachment A - City of Stockton Response to 2023-2024 SJ Civil Grand Jury
Attachment B - Resolution No. 2024-06-18-1204
Attachment C - Recommended Council Policy 2.06.020 (red-lined)