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ADOPT RESOLUTION TO AUTHORIZE THE ON-CALL STREETLIGHT FOUNDATION REPAIRS PROJECT
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve Notice of Exemption No. NOE09-25 under the California Environmental Quality Act for the On-Call Streetlight Foundation Repairs, Project No. OM-25-077.
2. Award a three-year Service Contract in the amount not to exceed $450,000 to St. Francis Electric, LLC of San Leandro, CA, for the On-Call Streetlight Foundation Repairs, Project No. OM-25-077.
3. Authorize the City Manager to execute up to two one-year extensions to this Service Contract, at an annual cost not to exceed $150,000, for a cumulative contract total not to exceed $750,000.
4. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
Streetlight poles and service cabinets are installed close to the roadway and are occasionally struck by motor vehicles, resulting in toppled poles/cabinets or “knockdowns.” The On-Call Streetlight Foundation Repairs project will provide repairs to streetlights and traffic signal cabinet foundations damaged by vehicles throughout the City.
On January 22, 2025, the City advertised a Request for Proposals (RFP) for On-Call Streetlight Foundation Repairs, Project No. OM-25-077. On February 12, 2025, four firms submitted proposals for this project. The Selection committee evaluated the proposals and found St. Francis Electric, LLC of San Leandro, CA, to be the most qualified and highest ranked firm.
It is recommended that Council adopt a resolution authorizing the City Manager to execute a three-year Service Contract, in the amount not to exceed $450,000, with St. Francis Electric, LLC. This Service Contract contains renewal options for up to two one-year extensions of $150,000 each and a cumulative contract total not to exceed $750,000. It is also recommended that Council adopt a resolution approving Notice of Exemption No. NOE09-25 under the California Environmental Quality Act (CEQA).
DISCUSSION
Background
The City is responsible for approximately 19,800 streetlights and 325 traffic signal cabinet foundations. The majority of these streetlights are mounted on galvanized poles while service cabinets are base mounted. Streetlight poles and service cabinets are installed close to the roadway and are occasionally struck by motor vehicles, resulting in toppled poles/cabinets or “knockdowns”. The cost to replace a foundation, pole, cabinet, and fixture has increased significantly in the last five years. Depending on the severity of the damage to the foundation base and wiring, repair costs range from $5,000 to $20,000 per knockdown. The City has an average of 115 such incidents annually. The City attempts to recover damage expenses when there is a police report identifying the party responsible.
The On-Call Streetlight Foundation Repairs project will remove and replace Type 1B, Type 15, decorative poles, and Type M and Type P traffic signal cabinet foundations throughout the City. This project will speed up the repair time of the foundations to replace the streetlight poles and traffic signal cabinets.
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. On July 16, 2019, by Motion No. 2019-07-16-1403, Council extended the CWTA term to August 25, 2024. On August 20, 2024, by Motion No. 2024-08-20-1203, Council extended the CWTA term to August 25, 2029. The CWTA was not applied to this project as the estimated construction cost is less than $1 million.
Present Situation
On January 22, 2025, the City advertised an RFP for the On-Call Streetlight Foundation Repairs, Project No. OM-25-077. On February 12, 2025, four proposals were received from the following:
• Bear Electrical Solutions, Inc. (Alviso, CA)
• Ray’s Electric (Oakland, CA)
• St. Francis Electric, LLC (San Leandro, CA)
• Tennyson Electric, LLC (Livermore, CA)
A Selection Committee comprised of Public Works’ staff evaluated and ranked all proposals based on each firm’s understanding of work, experience with similar kinds of work, staff qualifications, technical ability, equipment, and project approach. St. Francis Electric, LLC received the highest ranking, based on the noted criteria, and was determined to be the most qualified firm for this project.
It is recommended that Council adopt a resolution authorizing the City Manager to execute a three-year Service Contract, in the amount not to exceed $450,000, with St. Francis Electric, LLC of San Leandro, CA, for the On-Call Streetlight Foundation Repairs, Project No. OM-25-077. Payment will be based on actual work performed at the negotiated unit price, with field verification by City staff. Initial contracted services will expire on June 30, 2028. The City has the option to initiate two one-year extensions thereafter, at an annual cost of $150,000, for a cumulative contract total not to exceed $750,000.
The project conforms with the City’s General Plan, pursuant to California Government Code section 65402, and is categorically exempt from the requirements of CEQA as specified under Section 15301(c) of the CEQA Guidelines. As a result, the project has been granted a Categorical Exemption. The activities related to this project constitute a discretionary project under the City’s jurisdiction and qualifies as a project that does not have a significant effect on the environment. The resolution will approve the filing of Notice of Exemption No. NOE09-25 under CEQA.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have the internal resources to perform foundation repairs services.
2. Foundation repairs involve specialized equipment and work that requires an experienced, qualified contractor who has successfully provided services of similar frequency and scope.
3. Use of the RFP process is appropriate for this Service Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide professional, responsive, and timely service which is in the public interest.
4. The City negotiated a contract following the solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
There is sufficient funding available in Account No. 4570-717-630013-250-252-30-45 to award a Service Contract for the On-Call Streetlight Foundation Repairs, Project No. OM-25-077, to St. Francis Electric, LLC of San Leandro, CA, in the amount not to exceed $450,000.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.