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File #: 23-0872    Version: 2
Type: Consent
In control: City Council/Successor Agency to the Redevelopment Agency/Public Financing Authority/Parking Authority Concurrent
Final action:
Title: ADOPT RESOLUTION TO AUTHORIZE THE WEBER POINT EVENTS CENTER SHADE STRUCTURE REHABILITATION - PHASE 2 PROJECT
Attachments: 1. Attachment A - Vicinity Map, 2. Proposed Resolution, 3. Exhibit 1 - Notice of Exemption, 4. Exhibit 2 - Construction Contract

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ADOPT RESOLUTION TO AUTHORIZE THE WEBER POINT EVENTS CENTER SHADE STRUCTURE REHABILITATION - PHASE 2 PROJECT

 

recommended action

RECOMMENDATION

 

It is recommended that the City Council adopt a resolution to:

 

1.                     Approve Notice of Exemption No. NOE36-22 under the California Environmental Quality Act for the Weber Point Events Center Shade Structure Rehabilitation - Phase 2, Project No. WP22033.

 

2.                     Approve the plans and specifications for the Weber Point Events Center Shade Structure Rehabilitation - Phase 2, Project No. WP22033.

 

3.                     Award a Construction Contract in the amount of $798,910 to McFadden Construction, Inc. for the Weber Point Events Center Shade Structure Rehabilitation - Phase 2, Project No. WP22033.

 

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

 

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Summary

 

The project will replace the Weber Point Events Center shade structure, including the worn-out fabric membrane, “cat-eye” cables, small turnbuckles, aluminum clamp bars, and other miscellaneous hardware (Attachment A). In addition, the temporary stabilization measures installed with the Phase 1 fabric removal will be disconnected, and all steel will be repainted. The project was included in the 2021-26 Five-Year Capital Improvement Plan (CIP).

 

On August 31, 2023, the City received one bid for this project. Staff recommends the award of the Construction Contract to the lowest responsive bidder, McFadden Construction, Inc., in the amount of $798,910. Staff also recommends that Council adopt a resolution approving Notice of Exemption No. NOE36-22 under the California Environmental Quality Act (CEQA) and approving the plans and specifications for the project. Construction is anticipated to be completed by fall 2024, weather permitting.

 

DISCUSSION

 

Background

 

The Weber Point Events Center was designed by Huntington Design Associates, Inc. The completed construction of the facility in 1999 was a noted milestone in the overall redevelopment of Stockton’s downtown and waterfront areas, with the tension fabric structure serving as a major feature.

 

Construction of the shade structure included a vinyl-coated polyester fabric membrane supported by a system of steel wire ropes and pipe masts with a drilled pier foundation. The fabric membrane was custom manufactured with an estimated lifespan of approximately 15 years.

 

In August 2021, Huntington Design Associates, Inc. was contacted by Public Works to inspect the fabric structure due to concerns over the fabric and cable-to-cable connections that had come apart. City staff issued an emergency contract to re-attach parted cable connections.

 

In October 2021, Huntington Design Associates, Inc. provided a findings and recommendations report, noting that the fabric membrane was in poor condition and should be replaced, along with attachment appendages. The project was later funded and included with the adoption of the 2021-26 Five-Year CIP.

 

On December 21, 2021, the City retained Huntington Design Associates, Inc., to provide temporary stabilization measures and provide design services to prepare plans, specifications, and estimates for construction of the Weber Point Events Center Shade Structure Rehabilitation.

 

In April 2022, the Weber Point Events Center Shade Structure Rehabilitation, Phase 1 work was completed to remove the fabric membrane and install temporary stabilization cables.

 

On November 30, 2022, the Weber Point Events Center Shade Structure Rehabilitation - Phase 2, Project No. WP22033, was advertised for bids. On February 9, 2023, one bid was received; however, the contractor failed to comply with the bidding requirements, which resulted in a non-responsive bid. On June 13, 2023, pursuant to Stockton Municipal Code (SMC) section 3.68.160(B), Council approved Motion No. 2023-06-13-1207 to reject the one bid received and to rebid the project. Staff surveyed other contractors who expressed an interest in the project but did not submit a bid. Feedback received revealed that the scheduled scope of work and materials requirements, as shown on the specifications, provided restrictions for bidding. Therefore, the project specifications were revised to create a more favorable bidding environment for contractors.

 

On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. On July 16, 2019, by Motion No. 2019-07-16-1403, Council extended the CWTA term to August 25, 2024. The CWTA was not applied to this project as the project cost is under $1 million.

 

Present Situation

 

On July 24, 2023, the Weber Point Events Center Shade Structure Rehabilitation - Phase 2, Project No. WP22033, was advertised for bids. On August 31, 2023, one bid was received with the following results:

 

 

 

 

COMPANY NAME                                                                                                                              BID AMOUNT

 

McFadden Construction, Inc.                                                                                    $798,910

(Stockton, CA)                     

 

Engineer’s Estimate                                                                                                                              $681,910

 

The requirements of Stockton Municipal Code (SMC) section 3.68.090, Local Business Preference, apply to this project. Application of the Local Business Preference has no effect on the bid order. The Local Employment Ordinance, SMC section 3.68.095, also applies to this contract.

 

The bid from McFadden Construction, Inc., the lowest responsive bidder, is regular in all respects and has the proper license to perform the work. The bid is approximately 15 percent higher than the engineer’s estimate. The high bid is attributed to a combination of material cost and low bidder turnout. Staff recommends Council approve the plans and specifications for the project and award a Construction Contract to McFadden Construction, Inc. of Stockton, CA, in the amount of $798,910.

 

The project is in conformance with the City’s General Plan, pursuant to California Government Code, section 65402, and is categorically exempt from the requirements of CEQA as specified under Section 15301(c) of the CEQA Guidelines. As a result, the project has been granted a Categorical Exemption. The activities related to this project constitute a discretionary project under the City’s jurisdiction and qualifies as a project that does not have a significant effect on the environment. The resolution will approve the filing of Notice of Exemption No. NOE36-22 under CEQA. Construction is anticipated to be completed by fall 2024, weather permitting.

 

FINANCIAL SUMMARY

 

There are sufficient funds available in the Weber Point Events Center Shade Structure Rehabilitation - Phase 2, Project No. WP22033, Account No. 4540-000-800007-300-000-30-45-000-000, to award a Construction Contract to McFadden Construction, Inc. in the amount of $798,910.

 

There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.

 

Attachment A - Vicinity Map