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APPROVE MOTION TO EXECUTE BALANCING CONTRACT CHANGE ORDER NO. 5 FOR THE POLICE HEADQUARTERS BASEMENT REMODEL PROJECT
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RECOMMENDATION
It is recommended that the City Council approve a motion to authorize Balancing Contract Change Order No. 5, in the amount of $23,810.52, with F&H Construction, for the Police Headquarters Basement Remodel, Project No. P015035.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
On January 28, 2020, by Resolution No. 2020-01-28-1107, Council authorized the award of a Construction Contract, in the amount of $1,809,000, with F&H Construction, of Lodi, CA, to complete the Police Headquarters Basement Remodel project. This project addresses overall Police facility space needs by improving the basement at the Police Department main facility. The improvements include expanding the existing restroom, shower, and locker room spaces. Hazardous material abatement, fire sprinkler modifications, and accessibility improvements are also incorporated into the project. This project is currently 100 percent complete.
To date, four Contract Change Orders (CCOs) have been approved for the project for a total amount of $245,345.05. F&H Construction submitted a final claim in the amount of $55,542.86 for additional work on the basement floor slab, repairing block walls in corridors to meet fire code, and additional costs associated with project delays. Staff reviewed the claim and negotiated with F&H Construction on those items found to have merit in the total amount of $23,810.52.
Staff recommends Council approval of Balancing CCO No. 5, in the amount of $23,810.52, with F&H Construction, for the Police Headquarters Basement Remodel, Project No. P015035. Council approval of Balancing CCO No. 5 is necessary because the cumulative amount of CCO Nos. 1-5 will exceed the administrative change order authority under the contract. Balancing CCO No. 5 will result in a final contract amount of $2,078,155.57.
DISCUSSION
Background
The Stockton Police Department Main Facility, located at 22 East Market Street, was constructed in 1970 and has received minor improvements throughout the years (Attachment A - Vicinity Map). The Police Headquarters Basement Remodel project was created to address overall space needs for the Police Department. The project was included in the 2016-21 Five-Year Capital Improvement Plan (CIP).
On January 28, 2020, by Resolution No. 2020-01-28-1107, Council authorized the award of a Construction Contract, in the amount of $1,809,000, with F&H Construction, of Lodi, CA, to complete the Police Headquarters Basement Remodel project. The improvements include expanding the existing restroom, shower, and locker room spaces. Hazardous material abatement, fire sprinkler modifications, and accessibility improvements are also incorporated into the project. This project is currently 100 percent complete.
Four CCOs have been approved for the project for a total amount of $245,345.05.
CCO No. 1 in the amount of $142,090.95 was approved by the City Manager on August 31, 2020, and authorized additional hazardous materials abatement and flooring replacement in areas originally scheduled for a future project phase.
CCO No. 2 in the amount of $46,352.94 was approved by the City Manager on November 10, 2020, and authorized a combination of additional work for electrical, fire sprinkler/alarm, minor wall changes, flooring, and plumbing items due to unforeseen field conditions.
CCO No. 3 in the amount of $36,902.90 was approved by the City Manager on February 4, 2021, and authorized additional work for plumbing and concrete items due to unforeseen field conditions.
CCO No. 4 in the amount of $19,998.26 was approved by the City Manager on April 7, 2021, and authorized additional work for fire suppression system and general building items to improve functionality.
In order to fully close out the project, staff is negotiating remaining claims and completing the final balancing change order for the project.
Present Situation
F&H Construction submitted a final claim in the amount of $55,542.86 for additional work on the basement floor slab, repairing block walls in corridors to meet fire code, and additional costs associated with project delays. Staff reviewed the claim and negotiated with F&H Construction on those items found to have merit. Consequently, the claim was successfully settled for an amount of $23,810.52 (Attachment B).
It is now necessary to process Balancing CCO No. 5 to close out the project and compensate the contractor for the negotiated claim amount. Council approval of Balancing CCO No. 5 is necessary because the cumulative amount of CCO Nos. 1-5 will exceed the administrative change order authority under the contract.
Staff recommends approval of Balancing CCO No. 5, in the amount of $23,810.52, with F&H Construction, for the Police Department Headquarters Basement Remodel, Project No. P015035. Balancing CCO No. 5 will result in a final contract amount of $2,078,155.57 (Attachment C).
FINANCIAL SUMMARY
There is sufficient funding in the Police Facilities, Project No. P015035 (formerly PW1535), Account No. 4510-000-800007-300-000-45-30-000-000- to approve Balancing CCO No. 5 with F&H Construction, in the amount of $23,810.52. With the approval of Balancing CCO No. 5, the revised contract amount with F&H Construction, is increased to $2,078,155.57.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Vicinity Map
Attachment B - Final Settlement of Claim
Attachment C - Balancing Contract Change Order No. 5 with F&H Construction