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ADOPT RESOLUTION TO INCREASE FUNDING FOR THE HOMELESS EMPLOYMENT LITTER PROGRAM IN FISCAL YEAR 2021-22
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Accept additional funding for the Delegated Maintenance Agreement with the California Department of Transportation, for which the City will be reimbursed an additional $75,000 through Fiscal Year 2021-22 for litter abatement on freeway and State highway systems.
2. Appropriate additional funding in the amount of $75,000 to both Public Works’ operating revenue account 0000/260-261 and operating expenditures account 4560/260-261, for Fiscal Year 2021-22.
3. Execute Amendment No. 4 to the Service Contract with Ready to Work of Stockton, CA, for the Homeless Employment Litter Program, Project No. OM-18-093, to increase the annual Fiscal Year 2021-22 amount by $75,000, for a total contract amount of $738,000.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
On August 21, 2018, by Resolution No. 2018-08-21-1402-01, Council approved a Delegated Maintenance Agreement with the State of California, acting by and through Caltrans, for litter abatement on freeway and State highway systems. The agreement provides for reimbursement up to $121,000 each fiscal year, until amended or terminated. Council also awarded a three-year Service Contract in the amount of $363,000 ($121,000 each fiscal year) to Ready to Work of Stockton, CA, for the Homeless Employment Litter Program (HELP), Project No. OM-18-093.
Caltrans has offered to increase the Delegated Maintenance Agreement value by $75,000 to accelerate the frequency of freeway shoulder cleanups through Fiscal Year (FY) 2021-22 (Attachment A).
Staff recommends Council authorize the City Manager to accept additional funding for the Delegated Maintenance Agreement with Caltrans, for which the City will be reimbursed an additional $75,000 in FY 2021-22 for HELP.
Staff also recommends Council approve Amendment No. 4 to the Service Contract with Ready to Work for HELP, to increase the annual FY 2021-22 amount by $75,000, for a total contract amount of $738,000.
DISCUSSION
Background
The City and Caltrans District 10, located in Stockton, CA, developed a partnership to employ homeless individuals to undertake cleanup activities along freeway and highway shoulders, including on/off ramps. The City contracts with a local non-profit organization to hire homeless individuals to provide the cleanup efforts, and Caltrans reimburses the City for all contracted costs.
On August 21, 2018, by Resolution No. 2018-08-21-1402-01, Council approved a Delegated Maintenance Agreement with Caltrans for litter abatement on freeway and State highway systems. The agreement provides for reimbursement up to $121,000 each fiscal year, until amended or terminated.
To administer the employment of homeless individuals for HELP, Public Works advertised a Request for Proposals. Ready to Work of Stockton, CA, was the only firm to submit a proposal for this project and was found to be qualified. Council awarded a three-year Service Contract to Ready to Work on August 21, 2018, by Resolution No. 2018-08-21-1402-01, in an amount not to exceed $363,000 ($121,000 each fiscal year). The contract with Ready to Work has already been extended one-year, through August 31, 2022.
On April 30, 2019, by Resolution No. 2019-04-30-1401, Council approved accepting additional funding for the Delegated Maintenance Agreement with Caltrans, for additional reimbursement of $129,000 in Fiscal Year 2018-19 for litter abatement on freeway and State highway systems. Council also approved Amendment No. 2 to the Service Contract with Ready to Work for HELP, to increase cleanup efforts through FY 2018-19.
Under administrative authority, the City Manager executed Amendment No. 3 to the Service Contract with Ready to Work for HELP on May 27, 2020. Amendment No. 3 provided for an additional $50,000 in one-time funding and reimbursement from Caltrans to support increased cleanup efforts through FY 2019-20.
Present Situation
On March 29, 2021, Public Works received a request from Caltrans to increase the Delegated Maintenance Agreement value by an additional $75,000 to accelerate the frequency of freeway shoulder cleanups through FY 2021-22 (Attachment A).
Proposed Amendment No. 4 to the Service Contract with Ready to Work will increase the contract value for FY 2021-22 to increase cleanup efforts through the remainder of the fiscal year to expend the additional funds provided by Caltrans.
Staff recommends Council authorize the City Manager to accept additional funding for the Delegated Maintenance Agreement with Caltrans, for which the City will be reimbursed an additional $75,000 in FY 2021-22 for HELP.
Staff also recommends Council approve Amendment No. 4 to the Service Contract with Ready to Work for HELP, to increase the annual not to exceed amount in FY 2021-22 to $196,000, for a total contract amount of $738,000.
FINANCIAL SUMMARY
The Service Contract with Ready to Work will be funded indirectly through the Delegated Maintenance Agreement with Caltrans.
Appropriation of $75,000 to account 0000/260-261 is an increase to the contract for one-time funding in FY 2021-22, which will allow for the revenue reimbursement. Caltrans will reimburse the City for the actual cost of the maintenance work performed by the City, through Ready to Work, as outlined in the Delegated Maintenance Agreement. Appropriation of $75,000 to Public Works Special Revenue fund account 4560/260-261 will fully fund the Service Contract with Ready to Work.
Funds are to be appropriated as follows:
ACCOUNT DESCRIPTION AMOUNT
0000/260-261 City - Caltrans FY 2021-22 $75,000
Reimbursement Revenue
4560/260-261 City - Ready to Work FY 2021-22 $75,000
Reimbursement Expenditure
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.
Attachment A - Delegated Maintenance Agreement Letter from Caltrans