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APPROVE MOTION TO AWARD A PROFESSIONAL SERVICES CONTRACT FOR THE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM
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RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Award a Professional Services Contract to Kittelson and Associates, Inc., of Oakland, CA, in the amount of $179,980.78, for the preparation of the Systemic Safety Analysis Report Program, Project No. PW1813.
2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
The Systemic Safety Analysis Report Program (SSARP) is a State funded program established in 2016 to enhance traffic safety by creating a framework for identifying safety projects in local agencies in California. The California Transportation Commission has requested all agencies seeking State safety funding to prepare a SSARP for their community. A community based SSARP could then be used as the basis or justification for an agency’s future grant applications for funding.
The City was awarded $250,000 in State funding to prepare a SSARP for the Stockton community. No matching funds were required. The SSARP project was included in the 2018-2023 Five Year Capital Improvement Plan (CIP).
On January 21, 2020, the City advertised a Request for Proposals (RFP) for preparation of the SSARP. On February 19, 2020, seven firms submitted proposals for this project. The Selection Committee evaluated the proposals and found Kittelson and Associates, Inc., of Oakland, CA, to be the most qualified and highest ranked firm.
It is recommended that Council approve a motion authorizing the City Manager to execute a Professional Services Contract in the amount of $179,980.78 with Kittelson and Associates, Inc. It is anticipated that the SSARP will be completed by spring 2021.
DISCUSSION
Background
The SSARP is a State funded program established in 2016 to enhance traffic safety by creating a framework for identifying safety projects in local agencies in California. The California Transportation Commission has requested all agencies seeking State safety funding to prepare a SSARP for their community. A community based SSARP could then be used as the basis or justification for an agency’s future grant applications for funding.
The City was awarded $250,000 in State funding to prepare a SSARP for the Stockton community. No matching funds were required. The SSARP project was included in the 2018-2023 CIP. The City has received authorization from Caltrans to proceed with the SSARP project.
The SSARP will provide the basis for systemic implementation of safety measures along primary corridors (major arterials and collectors) throughout the City. Tasks or objectives needed to complete the plan include:
• Review, interpret, and analyze collision data to identify predominant types/patterns and roadway features that may have contributed to those collisions.
• Develop a toolbox of potential countermeasures that can be used in crash reductions.
• Provide a priority list of locations for safety improvements based on crash history and presence of risk factors.
• Develop a City SSARP which will document and summarize the existing conditions and recommend strategies for improving safety throughout the City.
Present Situation
On January 21, 2020, the City advertised an RFP for preparation of the SSARP. On February 19, 2020, seven proposals were received from the following engineering firms:
• Advance Mobility Group
• DKS Associates
• Evan Brooks Associates
• Kimley-Horn and Associates, Inc.
• Kittelson and Associates, Inc.
• TJKM Transportation Consultants
• W-Trans
The Selection Committee evaluated the proposals based on each firm’s understanding of work, experience with similar kinds of work, staff qualifications, and capability of developing technical and innovative techniques.
Kittelson and Associates, Inc. received the highest ranking, based on the noted criteria, and was determined to be the most qualified and highest ranked firm for this project. Staff negotiated a fee of $179,980.78 with Kittelson and Associates, Inc. for preparation of the SSARP. This fee compares favorably with staff’s independent cost estimate and is reasonable for a project of this size and complexity.
Staff recommends Council approve a motion to award a Professional Services Contract in the amount of $179,980.78 to Kittelson and Associates, Inc. for preparation of the SSARP (Attachment A). It is anticipated that the SSARP will be completed by spring 2021.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have staffing available to complete the SSARP within the required funding deadlines.
2. The scope of work requires an engineering firm experienced in preparing active transportation plans.
3. Use of the RFP process is appropriate for this Professional Services Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide the highest quality professional service which is in the public interest.
4. The City negotiated a contract following solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
The SSARP Collision Analysis project is funded from State Highway Safety Improvement Program funds which have already been accepted and appropriated. The unencumbered balance of SSARP Collision Analysis project, PW1813, account number 304-3020-640, is $250,000. There are sufficient funds to award the Professional Services Contract to Kittelson and Associates, Inc. in the amount of $179,980.78.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.
Attachment A - Professional Services Contract with Kittelson and Associates, Inc.