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APPROVE MOTION TO AWARD A PROFESSIONAL SERVICES CONTRACT FOR THE CENTRAL STOCKTON ROAD DIET AND STRIPING CONNECTIONS PROJECT
recommended action
RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Award a Professional Services Contract to W-Trans, of Santa Rosa, CA, in the amount of $146,276, for design of the Central Stockton Road Diet and Striping Connections, Project No. PW1811.
2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
The Central Stockton Road Diet and Striping Connections project will install bicycle lane facilities on Monte Diablo Avenue/Acacia Street, Madison Street, and Fremont Street (Attachment A - Vicinity Map). The primary goal of the project is to provide a low-stress alternative to Harding Way, which has experienced high collision rates for both pedestrians and bicyclists. Primary funding for this project is from the Measure K Bicycle, Pedestrian, Safe Routes to School, and Smart Growth Incentive Program grant, which is administered by the San Joaquin Council of Governments (SJCOG). The project was included in the 2019-2024 Five-Year Capital Improvement Plan (CIP).
On August 1, 2019, the City advertised a Request for Proposals (RFP) for design of the Central Stockton Road Diet and Striping Connections project. On September 25, 2019, four firms submitted proposals for this project. The Selection Committee evaluated the proposals and found W-Trans, of Santa Rosa, CA, to be the most qualified and highest ranked firm.
It is recommended that Council approve a motion authorizing the City Manager to execute a Professional Services Contract in the amount of $146,276 with W-Trans. It is anticipated that the design will be completed by spring 2021. The project will then be advertised for construction bids, with overall project completion anticipated by fall 2021.
DISCUSSION
Background
The Central Stockton Road Diet and Striping Connections project was developed from the Citywide Bicycle Master Plan (BMP), which was approved by Council on December 5, 2017, by Resolution No. 2017-12-05-1501. The Citywide BMP identified streets and corridors that could provide safe bicycle connections throughout the City. The Central Stockton Road Diet and Striping Connections project includes priority BMP street segments that are important in creating a network and connections in central Stockton. The project will install bicycle lane facilities on Monte Diablo Avenue/Acacia Street, Madison Street, and Fremont Street that will provide a low-stress alternative to Harding Way, which has experienced high collision rates for both pedestrians and bicyclists (Attachment A - Vicinity Map). The Monte Diablo Avenue/Acacia Street bicycle lanes run generally from Ryde Avenue to California Street and connect to five north-south backbone routes. The Fremont Street bicycle lanes provide more connectivity to downtown with the Madison Street bicycle lanes providing a north-south connection between these two routes.
In December 2017, Public Works submitted applications for the Measure K Bicycle, Pedestrian, Safe Routes to School, and Smart Growth Incentive Program grant. The Central Stockton Road Diet and Striping Connections project was one of the projects submitted for funding consideration and was awarded $1,116,507 for design and construction. The grant program is administered by SJCOG. The project was included in the FY 2019-24 CIP.
On May 1, 2019, the City advertised an RFP for design of the Central Stockton Road Diet and Striping Connections project. On June 6, 2019, one proposal was received from ADKO Engineering (Roseville, CA). Staff subsequently re-advertised the project, and additional marketing of the project was performed to obtain more proposals.
Present Situation
On August 1, 2019, the City re-advertised an RFP for design of the Central Stockton Road Diet and Striping Connections project. On September 25, 2019, four proposals were received from the following firms:
• W-Trans (Santa Rosa, CA)
• Advanced Mobility Group (Walnut Creek, CA)
• DKS Associates (Oakland, CA)
• TJKM (Pleasanton, CA)
The Selection Committee evaluated the proposals based on each firm’s understanding of work, experience with similar kinds of projects, staff qualifications, technical ability, project approach, and familiarity of federal transportation funding procedures.
W-Trans received the highest ranking, based on the noted criteria, and was determined to be the most qualified and highest ranked firm for this project. Staff negotiated a fee of $146,276 with W-Trans for design services. This fee is approximately 11 percent of the estimated project cost, which is reasonable for a project of this type and complexity.
Staff recommends Council approve a motion to award a Professional Services Contract in the amount of $146,276 to W-Trans for design services of the Central Stockton Road Diet and Striping Connections project (Attachment B). The project will then be advertised for construction bids, with overall project completion anticipated by fall 2021.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have sufficient staff to design this project.
2. Use of the RFP process is appropriate for this Professional Services Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide the highest quality professional service which is in the public interest.
3. The City negotiated a contract following solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
The Central Stockton Road Diet and Striping Connections, Project No. PW1811, account number 080-3020-640, currently has a total unencumbered balance of $1,220,000 from Measure K funding. This is sufficient to award the Professional Services Contract to W-Trans in the amount of $146,276. The remaining funds will be moved to the construction phase of this project.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.
Attachment A - Vicinity Map
Attachment B - Professional Services Contract with W-Trans