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File #: 20-6343    Version: 1
Type: Consent
In control: City Council/Successor Agency to the Redevelopment Agency/Public Financing Authority/Parking Authority Concurrent
Final action:
Title: AWARD A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST ASSOCIATES TO UPDATE THE WATER MASTER PLAN FOR THE MUNICIPAL UTILITIES DEPARTMENT
Attachments: 1. Proposed Resolution - Update Water Master Plan, 2. Exhibit 1 - Professional Services Agreement

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AWARD A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST ASSOCIATES TO UPDATE THE WATER MASTER PLAN FOR THE MUNICIPAL UTILITIES DEPARTMENT

recommended action

RECOMMENDATION

 

It is recommended that the City Council adopt a resolution to:

 

1.                     Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.

 

2.                     Award a Professional Services Agreement to West Yost Associates of Pleasanton, California in the amount of $777,000 to update the Water Master Plan for the Municipal Utilities Department and provide water distribution systems’ model maintenance and technical support, Project No. M20006.

 

It is also recommended that the City Manager be authorized to take appropriate actions to carry out the purpose and intent of this resolution.

 

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Summary

 

Adoption of the proposed resolution would retain the services of West Yost Associates (WYA) to update the existing Water Master Plan (WMP) prepared in 2008 in concurrence with the Envision Stockton 2040 General Plan Update adopted December 4, 2018. The WMP Update shall include analysis of water supply demand based on the 2040 General Plan, calibration of the City’s water distribution system hydraulic model, identification of infrastructure needs, and development of short-and-long-term Capital Improvement Program (CIP) with cost estimates for future improvements.

 

On January 10, 2020 the City advertised a Request for Proposals (RFP) for the Water Master Plan Update. Three (3) proposals were received and evaluated.

 

It is recommended that Council adopt a resolution to approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process. It is also recommended that Council award a Professional Services Agreement (PSA) with West Yost Associates in the amount of $777,000 to update the Water Master Plan prepared in 2008 and authorize the City Manager to execute the Agreement. The PSA includes three years of water system model maintenance and technical support after completion of the WMP Update.

 

 

 

 

 

DISCUSSION

 

Background

 

On August 26, 2008, the City Council, by Resolution No 08-0361, adopted the existing Water Master Plan (WMP) dated July 2008. The WMP was prepared to support the 2035 General Plan and served as a planning document for future infrastructure requirements at full-build-out of the North and South Stockton Service Areas. It identified a short-and-long-term Capital Improvement Program for water infrastructure projects, including the extension of water mains, construction of additional water storage facilities, upgrades to the water distribution system, and construction of additional water wells.

 

The most recent General Plan Update, Envision Stockton 2040, was adopted December 4, 2018 and projected different buildout land uses in comparison with the 2035 General Plan. A Water Master Plan Supplement was prepared in coordination with the Envision Stockton 2040 General Plan but was not a comprehensive Water Master Plan.

 

The Municipal Utilities Department (MUD) intends to complete a comprehensive Citywide Water Master Plan Update with hydraulic modeling for existing conditions, as well as infrastructure planning for future development and efficient operations and maintenance of water facilities. The WMP Update shall include analysis of water-supply demand based on the 2040 General Plan, calibration of the City’s water distribution system hydraulic model, identification of infrastructure needs, and development of short and long-term capital improvement plan (CIP) with cost estimates for future improvements.

 

The City’s water system includes a northern system and a southern system, separated by the California Water Service system serving the center of the City. The North Stockton Service Area is generally located north of the Calaveras River. The South Stockton Service Area is generally located south of French Camp Slough and Zephyr Road. The City’s water system includes a total of 32 wells, 20 of which are currently active. There are three (3) reservoir sites with multiple storage tanks totaling 22 million gallons of water storage. Sources of surface water are the Delta Water Treatment Plant, with a capacity of producing 30 million gallons of water per day (mgd) and water purchased from the Stockton East Water District. This WMP Update shall serve as the planning document for future water infrastructure requirements at full build-out of the North and South Service Areas.

 

Present Situation

 

On January 10, 2020, the City advertised a Request for Proposals (RFP) for the Water Master Plan (WMP) Update. On February 6, 2020, three (3) proposals were received from the following firms:

 

                     West Yost Associates

                     Hazen and Sawyer

                     Peterson, Brustad, Inc.

 

A committee evaluated all the proposals based on each firm’s qualifications and experience, understanding of work, project approach, quality and clarity of the proposal, project delivery schedule, costs, and local business preferences.

 

West Yost Associates (WYA) met the requirements and was found to be the best qualified firm to prepare the WMP Update. WYA is familiar with the City water distribution system as it prepared the 2008 Water Master Plan. WYA also prepared the Water Master Plan Supplement for the Envision Stockton 2040 General Plan. Staff negotiated a fee of $777,000 for the WMP Update, including three (3) years of water distribution system model maintenance and technical support after the master plan update completion, which is on a time-and-materials basis. Staff anticipates that the WMP Update will take approximately one (1) year to complete.

 

The staff recommendation to approve the award of this professional services agreement with WYA was discussed by the Water Advisory Group (WAG) on March 4, 2020. The WAG did not take action due to lack of quorum. The staff recommendation to approve the award of this professional services agreement with WYA was considered and approved by the Council Water Committee on March 12, 2020 to forward to the City Council for consideration and approval.

 

Staff recommends that Council adopt a resolution to authorize the award of a Professional Services Agreement (PSA) to West Yost Associates in the not-to-exceed amount of $777,000 to update the current Water Master Plan and provide water distribution systems’ model maintenance and technical support.

 

Findings

 

Pursuant to Stockton Municipal Code section 3.68.070, Council may approve findings which support and justify an exception to the competitive bidding process. The following findings support such an exception:

 

1.                     Use of the RFP process is appropriate for this Professional Services Agreement because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide the highest quality professional service, which is in the public interest.

 

2.                     The City negotiated an agreement following solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.

 

FINANCIAL SUMMARY

 

The FY 2019-20 Annual Budget includes appropriation in the CIP - Water Master Plan Update (account 427-7096-670) to award a professional service agreement to West Yost Associates in the amount of $777,000 for the Water Master Plan Update Project (Project No. M20006).

 

There is no impact to the City’s General Fund or any other unrestricted fund from this action.