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AUTHORIZE THE INSTALL GUARDRAILS (16 LOCATIONS) PROJECT
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RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve the Notice of Exemption No. NOE19-19 under the California Environmental Quality Act for the Install Guardrails (16 Locations), Project No. PW1714/Federal Project No. HSIPL-5008(168).
2. Approve the plans and specifications for the Install Guardrails (16 Locations), Project No. PW1714/Federal Project No. HSIPL-5008(168).
3. Award a Construction Contract in the amount of $862,196 to Frank Medina of Oroville, CA, for the Install Guardrails (16 Locations), Project No. PW1714/Federal Project No. HSIPL-5008(168).
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The project will enhance safety by installing guardrails at critical locations throughout the City. The project is funded from the federal Highway Safety Improvement Program (HSIP) and included in the Fiscal Year (FY) 2017-22 Capital Improvement Plan (CIP).
On December 19, 2019, the City received four bids for this project. Staff recommends award of the Construction Contract to the lowest responsible bidder, Frank Medina of Oroville, CA, in the amount of $862,196. Staff recommends that Council adopt a resolution approving Notice of Exemption No. NOE19-19 under the California Environmental Quality Act (CEQA) and approving the plans and specifications for the project. Construction is anticipated to be completed by fall 2020.
DISCUSSION
Background
The HSIP is a core federal-aid program that provides funding for projects that aim to reduce the frequency and severity of collisions by improving roadway design and operational conditions. The City submitted eight grant applications to Caltrans for Cycle 8 of the HSIP grant program in August 2016, including the Install Guardrails (16 Locations) project.
The project will enhance safety by installing guardrails at critical locations throughout the City. The project locations are situated along major arterial roadways, primarily at railway and river bridge crossings (Attachment A - Vicinity Map), where the existing guardrails no longer meet current standards.
The Install Guardrails (16 Locations), Project No. PW1714/Federal Project No. HSIPL-5008(168), was approved for HSIP funding in the amount of $1,180,900. No local match is required. The project was included in the FY 2017-22 CIP.
Since the project is funded with federal transportation dollars, DBE program rules apply. DBE rules require that the prime contractor either meet a calculated project specific DBE participation goal or undertake and document good faith efforts to do so. If the apparent low bidder does not meet the project goal, a Good Faith Efforts Evaluation must be made examining several specific factors. Failure to meet the goal or provide evidence of adequate good faith efforts are grounds for rejecting the bidder as non-responsive.
A DBE is a socially and economically disadvantaged small business owned by a woman or by a specified ethnic group that has been properly certified by Caltrans. These groups include:
• African American
• Asian Pacific American
• Native American
• Women
• Hispanic American
• Subcontinent Asian American
A DBE goal of 10 percent was established for this project. The goal was calculated by examining the breakdown of the types of work to be performed, and the availability of certified DBE companies in our market area to perform the work. A pre-bid meeting was held on November 13, 2019, to emphasize the DBE requirements, and to provide information on how to meet the project DBE goal.
The federal HSIP funding restrictions prohibit the use of the Local Employment Ordinance (Stockton Municipal Code (SMC) section 3.68.095), and the Local Business Preference Ordinance (SMC section 3.68.090).
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016 and applies to all Public Works projects over $1 million that are bid after that date. The CWTA was not applied to this project as federal regulations prohibit the use of such agreements.
Present Situation
On November 4, 2019, the Install Guardrails (16 Locations) project was advertised for bids. On December 19, 2019, four bids were received with the following results:
COMPANY NAME BID AMOUNT
Frank Medina (Oroville, CA) $ 862,196
BRM Construction, Inc. (Sanger, CA) $ 905,000
Midstate Barrier, Inc. (Stockton, CA) $1,195,957
Pacific Infrastructure Construction, LLC (Vacaville, CA) $1,254,896
Engineer’s Estimate $ 830,253
The bid from Frank Medina, the lowest responsible bidder, is regular in all respects. Frank Medina has the proper license to perform the work and has proposed a DBE participation of 100 percent, which exceeds the 10 percent DBE goal. Staff recommends approving the plans and specifications for the project and awarding the Construction Contract to Frank Medina of Oroville, CA, in the amount of $862,196.
Caltrans National Environmental Policy Act determination was received on May 6, 2019. The State determined that the project is a Categorical Exclusion under 23 CFR 771.117(c): activity (c)(21). Similarly, the project is in conformance with the City’s General Plan, pursuant to California Government Code section 65402, and is categorically exempt from the requirements of CEQA as specified under Article 19, Section 15301(c). The resolution will approve the filing of Notice of Exemption No. NOE19-19 under CEQA.
Construction is anticipated to be completed by fall 2020.
FINANCIAL SUMMARY
Account number 308-3020-640, Project No. PW1714 Install Guardrails (16 Locations), has a total project budget of $1,180,900. The unencumbered balance in the project is sufficient to award a Construction Contract in the amount of $862,196 to Frank Medina. The remaining funding will be used for contingencies, change orders, construction management, and staff costs.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.
Attachment A - Vicinity Map