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APPROVE RESOLUTION TO AUTHORIZE THE SIDEWALK REPAIR PROJECT, PHASE 2
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to:
1. Approve the Notice of Exemption No. CE044-17 under the California Environmental Quality Act for the Sidewalk Repair Project, Phase 2, Project No. PW1531.
2. Approve the plans and specifications for the Sidewalk Repair Project, Phase 2, Project No. PW1531.
3. Award a Construction Contract in the amount of $774,554 to FBD Vanguard Construction, Inc. of Livermore, CA, for the Sidewalk Repair Project, Phase 2, Project No. PW1531.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The Sidewalk Repair Project, Phase 2, will remove and replace City-maintained tree root damaged sidewalks at 60 locations (Attachment A). The project also includes a bid alternate to replace 15 curb and sidewalk segments and install two curb ramps on Harding Way. The Sidewalk Repair Project, Phase 2 was included in the FY 2015-20 Capital Improvement Plan (CIP). The bid alternate work was included in the FY 2016-21 CIP as part of the larger Harding Way Corridor project.
On September 14, 2017, the City received three bids for this project. The bids significantly exceeded the Engineer’s Estimate and available budget. The bids were rejected by Council and the project was re-advertised with a restructured bid schedule and reduced scope for curb ramp installations.
On December 7, 2017, the City received four bids for this project. FBD Vanguard Construction, Inc. submitted the apparent low base bid of $518,605. There is sufficient budget available to award the base bid in the amount of $518,605 plus the alternate bid for the Harding Way Corridor in the amount of $255,949. Staff recommends award of the Construction Contract to FBD Vanguard Construction, Inc. in the amount of $774,554. Construction is anticipated to begin in spring 2018 and be completed by fall 2018.
DISCUSSION
Background
The City maintains approximately 760 centerline miles of streets, most of which contain curb, gutter, and sidewalk. Prior to 1968, the adjacent property owner was responsible for all maintenance of the curb, gutter, and sidewalk in accordance with the Streets and Highways Improvement Act of 1911.
In 1968, Council revised the Stockton Municipal Code (SMC) to assume responsibility for repairs to all curbs, gutters, and sidewalks in cases where the damage is caused by City-owned or controlled trees (prior SMC 12.04.040).
The City regularly receives requests for repair of curb, gutter, and sidewalks, and the installation of curb ramps. Each request is evaluated to determine if the repair is the City’s responsibility. If repairs are warranted, the location is added to a database for future permanent repairs. For sidewalk locations that need immediate correction, temporary repair is made using asphalt concrete material to patch the displaced area to remove the tripping hazard. Permanent repairs are made as funding becomes available, and are prioritized in chronological order, based on the date of the original service request.
The Sidewalk Repair Project, Phase 2, will remove and replace City-maintained tree root damaged sidewalks at 60 locations (Attachment A). The project also includes a bid alternate to replace 15 curb and sidewalk segments and install two curb ramps on Harding Way. The Sidewalk Repair Project, Phase 2 was included in the FY 2015-20 CIP. The bid alternate work was included in the FY 2016-21 CIP as part of the larger Harding Way Corridor project.
Upon completion of this project, there will be approximately 600 curb, gutter, and sidewalk locations, and 150 curb ramp locations on the repairs backlog list. At current anticipated funding levels, this is estimated to be an approximately six-year backlog. It should be noted that this backlog list does not include locations where sidewalks are needed but do not currently exist. These locations are referred to as “sidewalk gaps”, and are addressed when the City can successfully compete for grant funding for “sidewalk gap closure” projects.
The approved FY 2017-18 Annual Budget and Capital Improvement Program allocated $468,000 of State Transportation Development Act (TDA) funds, which includes rollover from prior allocations. The City is entitled to a formula-based apportionment of TDA funds from the San Joaquin Council of Governments on an annual basis. Typical annual State TDA funding available to the City for repair of curb, gutter, and sidewalk, and the installation of curb ramps is approximately $250,000. These funds can only be claimed in the same year that they are to be spent, or on a reimbursement basis. No matching funds are required.
On September 14, 2017, the City received three bids for this project. The bids significantly exceeded the Engineer’s Estimate and available budget. On December 5, 2017, by Motion No. 2017-12-05-117, Council rejected all bids. The project was re-advertised with a restructured bid schedule and reduced scope for curb ramp installations.
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. The CWTA was not applied to this project, as the estimated construction cost is less than $1 million.
Present Situation
On December 7, 2017, four bids were received with the following results:
|
COMPANY NAME |
BASE BID |
ALTERNATE BID |
BASE BID + ALTERNATE |
|
FBD Vanguard Construction, Inc. Livermore, CA |
$ 518,605.00 |
$ 255,949.00 |
$ 774,554.00 |
|
George Reed, Inc. Modesto, CA |
$ 566,705.00 |
$ 251,865.00 |
$ 818,570.00 |
|
A.M. Stephens Construction Co., Inc. Lodi, CA |
$ 659,123.00 |
$ 305,990.50 |
$ 965,113.50 |
|
Pro Builders Orangevale, CA |
$ 719,250.00 |
$ 290,800.00 |
$1,010,050.00 |
|
Engineer’s Estimate |
$ 499,380.00 |
$ 285,050.00 |
$ 784,430.00 |
The project will be awarded based on the lowest bid received for the base bid. The requirements of SMC section 3.68.090, Local Business Preference Ordinance, apply to this project. Application of the Local Business Preference has no effect on the bid order. The Local Employment Ordinance, SMC section 3.68.095, also applies to this contract.
The bid from FBD Vanguard Construction, Inc., the lowest bidder, is regular in all respects. FBD Vanguard Construction, Inc. has the proper license to perform the work. Budget is available to award the alternate bid in the amount of $255,949 to the project. The total award amount to FBD Vanguard Construction, Inc. becomes $774,554. Staff recommends Council approve the plans and specifications for the project, and award a Construction Contract to FBD Vanguard Construction, Inc. in the amount of $774,554. Construction is anticipated to begin in spring 2018 and be completed by fall 2018.
The project is in conformance with the City’s General Plan, pursuant to California Government Code, Section 65402, and is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) as specified under Article 19, Section 15301, Class 1, of the CEQA Guidelines. The activities related to this project constitute a discretionary project under the City’s jurisdiction and qualifies as a project that does not have a significant effect on the environment. The resolution will approve the filing of Notice of Exemption No. CE044-17 under CEQA.
FINANCIAL SUMMARY
The total Construction Contract amount with FBD Vanguard Construction, Inc. is for $774,554. Funding for the base bid is from the Sidewalk Repair Project, Phase 2, Project No. PW1531, which has an unencumbered balance of $575,400. Funding for the alternate bid is from the Harding Way Corridor, Project No. PW1612, which has an unencumbered balance of $598,100. Both accounts have sufficient funding to award the total contract in the amount of $774,554 to FBD Vanguard Construction, Inc.
The remaining funding in the amount for PW1531 will be expended on staff costs, construction engineering/inspection, and contingencies. Remaining funding in the account for PW1612 will be used for these additional costs, and for construction of the remaining Harding Way Corridor project as identified in the FY 2016-21 CIP.
There is no additional impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.
Attachment A - List of Locations