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APPROVE MOTION TO AUTHORIZE A MEMORANDUM OF UNDERSTANDING WITH COMMUNITY PARTNERSHIP FOR FAMILIES OF SAN JOAQUIN COUNTY
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RECOMMENDATION
It is recommended that the City Council approve a motion authorizing the City Manager to:
1. Execute a Memorandum of Understanding with the Community Partnership for Families of San Joaquin County in the amount of $135,000 annually to provide Community Programs and Services for residents of Stockton.
2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
On May 4, 2017, the City advertised a Request for Proposals (RFP) for the delivery of services designed to build strong, resourceful and financially self-sufficient families through a variety of community programs and services available to all residents of the City of Stockton.
Two agencies submitted proposals for this program, and a Selection Committee evaluated both proposals and recommends the Community Partnership for Families of San Joaquin County (CPFSJC) as the top ranked applicant.
It is recommended that Council approve a motion authorizing the City Manager to execute a Memorandum of Understanding (MOU) in the amount of $135,000 annually with the CPFSJC for four years in an amount not exceed $540,000 in total. The agreement includes an option to extend for one additional year.
DISCUSSION
Background
Founded in 1998 in Stockton, California, the CPSJC has partnered with neighborhood groups, faith-based organizations, schools, businesses, and public and private health agencies to improve the quality of life for families by working to end the cycle of generational poverty in San Joaquin County.
The CPFSJC provides accessible and responsible family-friendly services through three Family Resource Centers. These centers provide services tailored to the needs of families living in the neighborhoods. Services are focused on building financially self-sufficient families and supporting at-risk youth to reduce juvenile crime and delinquency. Individualized services for families may include job finding, health care and childcare services based on the assessed needs. Families and individuals are assessed for needs in a variety of areas, including: employment, education, housing, food, child safety, health, legal issues and violence. Referrals for service are made as appropriate.
The CPFSJC services are results-oriented and support families and the larger community’s quest towards financial self-sufficiency. Within each Family Resource Center, the CPFSJC offers a clear approach to building strong, resourceful and financially self-sufficient families. The CPFSJC’s utilizes a research-informed approach to increase family strengths, enhance child development and reduce the likelihood of child abuse and neglect.
Present Situation
On May 4, 2017, the City advertised a Request for Proposal (RFP) to provide services designed to build strong, resourceful and financially self-sufficient families through a variety of community programs and services available to all residents of the City of Stockton.
On May 25, 2017, two proposals were received from the following agencies:
• Community Partnership for Families of San Joaquin (Stockton)
• The Table Community Foundation (Stockton)
A Selection Committee evaluated and ranked all proposals based on each organization’s understanding of work program and services to be provided, experience with similar kinds of work, qualifications of the proposed team, project approach, cost and local preference.
The CPFSJC received the highest ranking, based on the noted criteria, and was determined to be the most qualified agency for this program. It is recommended that Council approve a motion authorizing the City Manager to execute a Memorandum of Understanding (MOU) in the amount of $135,000 with the CPFSJC annually for four years in an amount not exceed $540,000 in total. The agreement includes an option to extend for one additional year.
Pursuant to Stockton Municipal Code (SMC) section 3.68.070 subsection A (3), Council may approve findings which support an exception to the competitive bidding process for negotiated contracts following competitive proposals (RFP). These findings include:
1. On May 4, 2017, the City advertised a Request for Proposals (RFP) for the delivery of Community Programs and Services designed to build strong, resourceful and financially self-sufficient families through a variety of community programs and services available to all residents of the City of Stockton.
2. The CPFSJC received the highest ranking based on proposal criteria, was determined to be the most qualified agency.
3. The CPFSJC has operated continuously in Stockton since it was founded in 1998.
4. CPFSJC’s utilizes the Strengthening Families Protective Factors Framework, a research-informed approach designed to increase family strengths, enhance child development and reduce the likelihood of child abuse and neglect.
5. This is a negotiated contract following solicitation of competitive proposals.
It is recommended that Council approve a motion authorizing the City Manager to execute a Memorandum of Understanding (MOU) in the amount of $135,000 annually with the CPFSJC for four years in an amount not exceed $540,000 in total. The agreement includes an option to extend for one additional year.
FINANCIAL SUMMARY
There are sufficient funds available in Account No. 010-0131-510 (Non-Departmental) to award $135,000 for FY 2017-18. The total amount of the four-year agreement is $540,000, and funding for subsequent years is subject to future appropriations in the annual budget process.
Attachment A - Memorandum of Understanding with CPFSJC