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APPOINTING MEMBERS TO THE STOCKTON CIVIL SERVICE COMMISSION
recommended action
RECOMMENDATION
Adopt a resolution appointing two members to the Civil Service Commission/Equal Employment Commission for a term commencing immediately and ending June 30, 2021.
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Summary
On April 20, 2017, Commissioner Shellie Lima resigned from the Civil Service/Equal Employment Commission. During the recruitment and interview process to fill Commissioner Lima’s vacated seat, Commissioner Douglas Vigil submitted his resignation after the August 17, 2017, Civil Service/Equal Employment meeting. As a result, there are two vacated positions on the Civil Service/Equal Employment Commission to be filled this evening.
The current terms for both vacated appointments expire on June 30, 2018. Given the timeframe of the recruitment and interview process, it is recommended that the two new appointments be for an extended term that would complete the remaining eight months of the current term and fill the three-year term that begins July 1, 2018. The terms would begin upon appointment and end June 30, 2021.
DISCUSSION
Background
Pursuant to Stockton Charter Article XXV, Sections 2502 and 2503, the City Council appoints the five-member Civil Service Commission; each term is for three years. The function of the Stockton Civil Service Commission is as follows:
- To adopt, amend or repeal rules for the Civil Service System
- To investigate either upon complaint or upon its own motion concerning any matter touching the administration of the Civil Service Commission
- To act in an advisory capacity to the City Manager on problems concerning personnel administration
- As provided by rule, to hear appeals of dismissals, demotions, or reductions submitted by any person in the competitive service. Prepare or cause to be prepared a written statement of facts, findings, and recommendations on every appeal. The effect of the Commission’s recommendation in case of discharge, demotion or reduction shall be final and binding upon all parties.
- To make an annual report and such other reports as it deems desirable to the City Council covering the administration of the personnel system.
The Office of the City Clerk initiated the recruitment to fill the vacancies, which opened on June 12, 2017, and ended on July 14, 2017. By the close of the recruitment period, the Clerk’s Office had received six applications.
Pursuant to Council Policy Chapter 3.02, City Council and Mayoral Appointments to Boards, Commissions, and Committees, the following two-step interview, and appointment process is used to fill current vacancies on boards and commissions:
1. The City Clerk conducts the initial applicant interviews, which are recorded so that the Council can view from the archive; and,
2. The Council makes the appointment at a regularly scheduled Council meeting.
The City Clerk's Office scheduled interviews on September 12, 2017, and September 20, 2017. Using a list of prepared questions approved by the Human Resource Department, the following applicants were interviewed:
1. Christian Santos
2. Jess Serna
3. Lanston Sylvester
4. Glenn Whipple
The applicants were notified of tonight's meeting; however, their attendance is not mandatory unless any Councilmember had additional questions of an applicant. If additional questions are asked of the applicants, the City Attorney has confirmed that the same question or questions do not need to be posed to all applicants.
Present Situation
As established in Council Policy Chapter 3.02, the Mayor and City Council will rank the applicants such that ranking “will be one number greater than the number of vacancies” with the applicants receiving the highest rankings, subject to Council ratification, being so appointed.
With two vacancies being filled, City Council will rank three applicants - ranking their first choice for appointment with the number “3”, and second choice with a “2”, and so on. In the event of a tie, this process will be repeated, only with the applicants who are tied.
FINANCIAL SUMMARY
Civil Service Commissioners receive $25.00 remuneration per meeting with a monthly maximum of $150.00. There are sufficient funds available in account number
010-1621-510.01-12, Compensation Boards and Commissions, for this purpose.
Attachment A - Redacted Applications