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APPROVE RESOLUTION TO AUTHORIZE THE NEIGHBORHOOD TRAFFIC CALMING PROGRAM (2017 SPEED HUMP, SPEED CUSHION, AND SPEED TABLE), PROJECT NO. PW1608
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to:
1. Approve the plans and specifications for the Neighborhood Traffic Calming Program (2017 Speed Hump, Speed Cushion, and Speed Table), Project No. PW1608.
2. Award a Construction Contract to Robert Burns Construction, Inc. of Stockton, CA, in the amount of $361,607.50 with two optional one-year extensions, for the Neighborhood Traffic Calming Program (2017 Speed Hump, Speed Cushion, and Speed Table), Project No. PW1608.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The Neighborhood Traffic Calming Program provides a process for installation of traffic calming measures to slow traffic on neighborhood streets. The Neighborhood Traffic Calming Program (2017 Speed Hump, Speed Cushion, and Speed Table), Project No. PW1608, was bid as an annual unit price contract, with the City having the option to extend the contract for two additional one-year terms. Award of the contract is based on the bid price for an estimated number of speed humps/cushions/tables. The contractor is paid for the actual work completed. A total of 23 neighborhoods are included for construction in 2017.
On December 22, 2016, the City received four bids for the project. Staff recommends award of the Construction Contract to the lowest responsive and responsible bidder, Robert Burns Construction, Inc., in the amount of $361,607.50.
DISCUSSION
Background
On November 25, 2003, Council approved revisions to the Standard Plans and Specifications that included new guidelines for installation of traffic calming measures. This action established the City’s first traffic calming program for existing neighborhoods, and divided the City into four quadrants, with construction funding of $25,000 per quadrant initially allocated to fund one neighborhood in each quadrant per year. The program was subsequently expanded to allocate construction funding of $25,000 per neighborhood for 16 neighborhoods per year (four neighborhoods in each quadrant). The program is funded from the maintenance portion of the Measure K half-cent sales tax program.
The program’s goal is to improve safety and the quality of life for neighborhood residents by reducing the impacts from speeding vehicles and, to a lesser extent, cut-through traffic. The program is a community-based program that allows residents to participate in addressing their neighborhood traffic concerns through traffic calming techniques. Upon receipt of their application, neighborhoods are added on a chronological basis to the waiting list for the appropriate City quadrant. The program is very popular, with a backlog of 78 neighborhoods. Based on current funding, neighborhoods applying today could anticipate installation of neighborhood traffic calming devices within six years.
The guidelines approved in 2003 did not include speed humps or other “vertical measures” (see Attachment A - Vertical Measures Information Sheet). On two occasions, Council approved revised Traffic Calming Guidelines - first on May 16, 2006, to include speed humps and other vertical measures, and again on April 15, 2008, to include new processes designed to expedite the time it takes neighborhoods to go through the process (see Attachment B - Revised Traffic Calming Process). Under the revised guidelines, which are still in effect, neighborhoods choose to participate in either the expedited “Speed Hump Program” or the “Full Program”.
Neighborhoods selecting the expedited “Speed Hump Program” choose from a limited range of traffic calming measures, including speed humps, speed cushions, speed tables, signs, and pavement markings. Analysis and design of these measures is relatively straightforward, and it typically takes three months for neighborhoods selecting this program to progress from their kick-off meeting to completion of a ballot process, which determines support for their proposed traffic calming project.
Neighborhoods choosing the “Full Program” choose from the full range of traffic calming measures, such as speed humps, traffic circles, pedestrian islands, diversions, and road closures. Due to the complexity and impact of many of these measures, the Full Program takes more time to develop and must go through a project specific design and bid process. If the proposed traffic calming plan includes measures that divert traffic, such as a road closure, a public hearing is also required.
Both programs require extensive staff resources to administer the program process and funding. Prior to the initial neighborhood meeting, staff reviews collision reports and field conditions, conducts speed studies, sends invite letters after arranging for a meeting place, and prepares the presentation and handout material.
Whether the neighborhood chooses the Speed Hump or Full Program at the first neighborhood meeting, staff meets a minimum of two times with the local residents who volunteer to be on the Traffic Calming Committee. Staff works with these residents to develop the traffic calming plan for their neighborhood. This plan must be field verified by staff and approved by residents living closest to the proposed devices before the entire neighborhood can vote on the plan. Staff prepares the ballots, mails the packages to residents, followed by a one-month period in which votes are accepted. Approval of the traffic calming plan is by simple majority with votes accepted from citizens residing on the property (owner or tenant). Staff identifies and marks the locations for the measures and warning signs. Work orders are prepared for the contractor and Public Works’ staff as appropriate. During the construction process, staff is available in the field to review the contractor’s work, and to address concerns that may arise.
A total of 23 neighborhoods are included for construction in 2017. Seven neighborhoods that were not constructed in 2016 as originally scheduled have been included in the 2017 construction. Locations of the neighborhoods to be constructed are shown on Attachment C. When all 23 neighborhoods are completed this year, a total of 148 neighborhood applications for traffic calming will have been processed since the program began.
Present Situation
The Neighborhood Traffic Calming Program (2017 Speed Hump, Speed Cushion, and Speed Table), Project No. PW1608, is based on installation of 240 speed humps/cushions/tables. This estimate is based on installation of approximately 10-12 measures in each of the 23 neighborhoods. The contractor will also install accompanying warning signs and pavement markings. Signs are fabricated by City staff and installed by the contractor. The pavement markings are installed using preformed thermoplastic materials that are “heated” in place. The City purchases the materials using California Department of Transportation standards and approved vendors, and provides the materials to the contractor for installation. The contractor will only be paid for actual work completed at the unit prices contained in the bid.
In an effort to shorten the time between completion of the ballot process and construction of speed hump projects, the Neighborhood Traffic Calming Program (2017 Speed Hump, Speed Cushion, and Speed Table), Project No. PW1608, was bid as an annual contract with multiple phases to be constructed throughout the calendar year as neighborhoods complete the ballot process. The contract includes a provision to allow two optional one-year extensions if mutually agreeable to the City and the contractor.
On December 22, 2016, four bids were received with the following results:
|
COMPANY NAME |
BID AMOUNT |
ADJUSTED BID AMOUNT (local preference applied) |
|
Robert Burns Construction, Inc. (Stockton, CA) |
$361,607.50 |
$354,375.35 |
|
McFadden Construction, Inc. (Stockton, CA) |
$382,206.75 |
$363,096.41 |
|
Teichert Construction (Stockton, CA) |
$670,725.00 |
$637,188.75 |
|
B & M Builders, Inc. (Rancho Cordova, CA) |
$854,550.00 |
$854,550.00 |
|
Engineer’s Estimate |
$405,225.00 |
|
The requirements of Stockton Municipal Code (SMC) section 3.68.090, Local Business Preference, apply to this project. Robert Burns Construction, Inc. is located within San Joaquin County outside of the City boundaries and is entitled to a two percent bid preference. McFadden Construction, Inc. and Teichert Construction are located within the City of Stockton and are entitled to a five percent bid preference. There is no change in the outcome of the award or the bid order after applying the Local Business Preference.
The requirements of SMC section 3.68.095, Local Employment Ordinance, also applies to this contract.
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. The CWTA was not applied to this project, because the engineer’s estimate was under $1 million.
The bid from Robert Burns Construction, Inc. is the lowest responsive and responsible bidder for the project. Robert Burns Construction, Inc. has the proper license to perform this work and has committed to compliance with the Local Employment Ordinance requirements. Staff recommends approving the plans and specifications for the project, and awarding the Construction Contract to Robert Burns Construction, Inc. of Stockton, CA, in the amount of $361,607.50. This approval will also authorize the City Manager to approve up to two additional one-year extensions to this contract utilizing the contract unit rates. Extensions will be for the normal annual construction of 16 neighborhoods, and therefore will be significantly less than the current contract value.
FINANCIAL SUMMARY
There are sufficient funds available in Account No. 082-3020-640 (PW1608), Traffic Calming (Measure K), to award the Construction Contract and to purchase the pavement marking materials.
There is no impact to the City’s General Fund or to any other unrestricted fund as a result of taking the recommended action.
Attachment A - Traffic Calming Vertical Measures Information Sheet
Attachment B - 2008 Revised Traffic Calming Process
Attachment C - Listing of Neighborhoods and Neighborhood Maps