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APPOINTMENT TO THE STOCKTON PORT COMMISSION
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RECOMMENDATION
Adopt a resolution to appoint one Commissioner to fill the vacancy on the Stockton Port Commission for a term commencing July 1, 2016 and ending June 30, 20.
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Summary
On June 30, 2016, one member’s term on the Stockton Port Commission will expire creating the vacancy to be filled this evening, in accordance with Council Policy Chapter 3.02, City Council and Mayoral Appointments to Boards, Commissions, and Committees. The Office of the City Clerk conducted applicant interviews on March 21, 2016 and March 22, 2016. Five applications were received and three individuals were interviewed, including the incumbent R. Jay Allen. The interviews were recorded and broadcast on the City’s website so that they could be viewed through the archive by the members of the City Council before tonight’s meeting.
DISCUSSION
Background
The function of the Stockton Port Commission is to exercise general supervision over the Port of Stockton by adopting general rules and regulations which, in its judgment, will best promote the interests of the Port as established under State law.
The four-year term of R. Jay Allen will expire on June 30, 2016, which will create the vacancy we are seeking to fill this evening. The term for the newly appointed Commissioner will begin July 1, 2016 and end on June 30, 2020.
The Office of the City Clerk initiated the recruitment to fill the vacancy, which opened on January 19, 2016 and ended on February 11, 2016. The vacancy announcement was posted on the City’s Boards and Commissions web page and hard copies of the notices were posted on the City’s public posting boards. A request to publish a public service announcement was sent to the Stockton Record and local Chambers of Commerce, public organizations, City Council members, and other City staff were notified of the vacancy announcement via email.
Council Policy Chapter 3.02 requires that there be one more applicant than there are vacancies to be filled. By the close of the recruitment period, 5 applications were received to fill the one position.
Pursuant to Council Policy Chapter 3.02, City Council and Mayoral Appointments to Boards, Commissions, and Committees, the following two-step interview and appointment process is used to fill current vacancies on boards and commissions:
1. The City Clerk conducts the initial applicant interviews, which are recorded so that the Council can view from the archive; and,
2. The Council makes the appointment at a regularly scheduled Council meeting.
The City Clerk's Office scheduled interviews on March 21, 2016 and March 22, 2016 using a list of prepared questions approved by the Port of Stockton. Of the five applicants, three responded to the invitation to interview on the above mentioned dates. The following three applicants appeared and were interviewed:
1. R. Jay Allen
2. Laurie Andrade
3. Summer Reed
The applicants were notified of tonight's meeting; however, their attendance is not mandatory unless any Councilmember had additional questions of an applicant. If additional questions are asked of the applicants, the City Attorney has confirmed that the same question or questions do not need to be posed to all applicants.
Present Situation
Tonight the City Council will proceed with the following method for appointment pursuant to Council Policy Chapter 3.02:
A. From the list so provided to the Council, each Councilmember, including the Mayor, will rank the applicants for each Commissioner such that the number of applicants that each Councilmember ranks will be one number greater than the number of vacancies and/or the number of Commission members whose terms will be expiring. (This will likely avoid tie votes.) For example, if there is only one vacancy or only one term expiring, the Councilmember’s first choice for appointment will be ranked with the number “2” and the Councilmember’s second choice with the number “1.” If because of a vacancy and/or because of an expiring term, there is more than one appointment to a Commission, the Councilmember will assign to the Councilmember’s first choice the higher(est) number and lesser number(s) to the Councilmember’s other choice(s). For example, if there were one vacancy and one term expiring, each Councilmember would rank three applicants, assigning the number “3” to the Councilmember’s first choice, the number “2” to the Councilmember’s second choice and the number “1” to the third choice.
B. After the Council has ranked the applicants, the City Clerk will tally the rankings and the applicant(s) receiving the highest number(s) would, subject to Council ratification, be appointed. If there is a tie, then the process described in A above will be repeated only as to the applicants who are tied.
The City Clerk will present the resolution upon appointment of the individual selected for their term to commence July 1, 2016, and ending on June 30, 2020.
FINANCIAL SUMMARY
There is no financial impact to the City as a result of this appointment.
ATTACHMENT A - Redacted Applications