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APPROVE MOTION TO AUTHORIZE THE PURCHASE OF VARIOUS TRUCKS
recommended action
RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Award a Standard Agreement in the amount of $2,669,611 to Big Valley Ford of Stockton, CA, for the Purchase of Various Trucks, Project No. OM-25-123.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
Public Works is responsible for maintaining the City’s fleet of vehicles and equipment. Staff recommends the replacement purchase of 31 trucks and the addition of four trucks (Attachment A). The proposed replacement units have surpassed their stated life cycles for performance and efficiency of 10 years and/or 100,000 miles.
On September 25, 2025, the Purchase of Various Trucks, Project No. OM-25-123, was advertised for bids. On October 16, 2025, the City received six bids for this project.
It is recommended that Council approve a motion to award a Standard Agreement, in the amount of $2,669,611, to Big Valley Ford for the Purchase of Various Trucks, Project No. OM-25-123 (Attachment B).
DISCUSSION
Background
Public Works is responsible for maintaining the City’s fleet of vehicles and equipment. The City’s replacement criteria for light to midsized pickup trucks, based on industry standards for performance and efficiency, is 10 years and/or 100,000 miles. Adherence to this standard replaces equipment before routine failures and breakdowns are experienced, reducing the demand for extensive mechanical repairs. The replacement standard increases the resources available for preventative maintenance and is critical to the availability and performance of all fleet equipment, which includes all public safety and emergency response vehicles. Fleet staff identified 31 trucks in service that exceed the age and/or mileage criteria or have recurring mechanical or operational problems (Attachment A).
Fleet staff prepared vehicle specifications and utilized the competitive bidding process to obtain bids for the supply of these vehicles. The specifications were generic and designed such that any of the major truck dealerships/manufacturers could bid.
Present Situation
On September 25, 2025, the Purchase of Various Trucks, Project No. OM-25-123, was advertised for bids. On October 16, 2025, six bids were received with the following results:
COMPANY NAME BID AMOUNT ADJUSTED BID AMOUNT
American Chevrolet $2,305,455.44 $2,305,455.44
(Modesto, CA)
Downtown Ford $2,319,360.39 $2,319,360.39
(Sacramento, CA)
Fremont Ford $2,420,771.48 $2,420,771.48
(Fremont, CA)
Winner Chevrolet $2,422,797.30 $2,422,797.30
(Elk Grove, CA)
Big Valley Ford $2,669,611.00 $2,536,130.45
(Stockton, CA)
Rush Truck Center $2,657,009.66 $2,657,009.66
(Ceres, CA)
The requirements of Stockton Municipal Code (SMC) section 3.68.090, Local Business Preference, apply to this project. Big Valley Ford is located within City limits and is entitled to a five percent bid preference. Application of the Local Business Preference has an effect on the bid order. The Local Employment Ordinance, SMC section 3.68.095, also applies to this contract.
Bids were evaluated by Fleet staff with consideration of, but not limited to: kind, suitability, warranties, delivery time and compatibility to achieve the lowest ultimate cost and best value to the City. The bids received from Big Valley Ford and Rush Truck Center were responsive and regular in all respects. All other vendors submitted partial bids, with the vendors only bidding on vehicles available in their manufacturer’s product line; therefore, their bid amounts were lower and not directly comparable to the two complete bids.
It is recommended that Council approve a motion to award a Standard Agreement, in the amount of $2,669,611, to Big Valley Ford of Stockton, CA, for the Purchase of Various Trucks, Project No. OM-25-123 (Attachment B). The vehicles being replaced will be removed from the fleet and sold at public auction.
FINANCIAL SUMMARY
There are sufficient funds available in the Public Works Fiscal Year 2025-26 Fleet Internal Service Fund Equipment Acquisition Account, Economic Development Equipment Acquisition Account, and Municipal Utilities Vehicle Acquisition Accounts for the purchase of 35 trucks.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Vehicle Replacement List
Attachment B - Standard Agreement with Big Valley Ford Bid