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APPROVE MOTION TO AUTHORIZE BALANCING CONTRACT CHANGE ORDER NO. 4 FOR THE CALIFORNIA STREET ROAD DIET PROJECT
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RECOMMENDATION
It is recommended that the City Council approve a motion to authorize Balancing Contract Change Order No. 4, in the amount of $310,846.26, with George Reed, Inc., for the California Street Road Diet, Project No. WT18005/Federal Project No. ATPSB1L-5008(194).
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
On June 13, 2023, by Resolution No. 2023-06-13-1212, Council awarded a Construction Contract in the amount of $9,446,626 to George Reed, Inc. of Modesto, CA, for the California Street Road Diet, Project No. WT18005/Federal Project No. ATPSB1L-5008(194).
Prior to completing the project, staff performed a final project assessment of pavement conditions within the project limits. The assessment revealed additional pavement repair work was warranted primarily in areas located south of Dr. Martin Luther King (MLK) Jr. Boulevard. In addition, staff also noted more locations where upgrades to curb ramps were needed. Staff provided direction to the contractor to incorporate the additional pavement repair and curb ramp work into the project to avoid delays and improve the overall project for the community.
It is recommended that Council approve Balancing Contract Change Order (CCO) No. 4 in the amount of $310,846.26 with George Reed, Inc. to close out the project and compensate the contractor for the additional pavement repair and curb ramp work.
DISCUSSION
Background
On June 13, 2023, by Resolution No. 2023-06-13-1212, Council awarded a Construction Contract in the amount of $9,446,626 to George Reed, Inc. of Modesto, CA, for the California Street Road Diet, Project No. WT18005/Federal Project No. ATPSB1L-5008(194).
This project is funded with local funds and grants awarded from the Active Transportation Program, Measure K Smart Growth Incentive programs, and Measure K Non-Competitive Bicycle, Pedestrian, and Safe Routes to School Program. The project implemented roadway lane reductions (road diet) to enable the addition of four miles of bicycle facilities along California Street from Alpine Avenue to Eighth Street, and Eighth Street from California Street to El Dorado Street. Additionally, the project scope included the installation of Americans with Disabilities Act curb ramps, sidewalk repairs, roadway repairs in the bicycle lanes, and upgraded signal modifications at all signalized intersections within the project limits (Attachment A).
Construction of the project began in October 2023 and was completed February 2025. Staff is now completing final project closeout, which includes final reporting, billing, and balancing of final project costs. Prior to completing the project, staff performed a final project assessment of pavement conditions within the project limits before final asphalt paving repair work started on the project. The assessment found many areas of the street that degraded since the last assessment performed during the design of the project. The majority of the areas were located south of Dr. MLK Jr. Boulevard and required partial reconstruct to place them in a state of good repair. In addition, staff also noted more locations where upgrades to curb ramps were needed to comply with Public Right-of-Way Accessibility Guidelines. In order to avoid delays to the project, staff provided direction to the contractor to incorporate the additional pavement repair and curb ramp work into the project.
CCO Nos. 1 through 3, in the amount of $1,008,757.30, were previously approved under the administrative change order authority allowed under the original contract. The previously approved CCOs generally included additional work related to partial roadway repairs, a pedestrian Rectangular Rapid Flashing Beacon, curb ramps, striping, and signage, and other miscellaneous work needed to improve the overall project for the community.
Present Situation
Balancing CCO No. 4 is necessary to close out the project and to compensate the contractor fully for additional roadway pavement repairs and upgrades to curb ramps that were discovered as part of the final project assessment. This is the final Balancing CCO to close out and complete the Construction Contract. Council approval is required for Balancing CCO No. 4, as the cumulative amount exceeds the administrative change order authority allowed under the existing contract.
It is recommended that Council approve Balancing CCO No. 4 in the amount of $310,846.26 with George Reed, Inc. (Attachment B). The total final contract value will be $10,766,229.56.
FINANCIAL SUMMARY
There is sufficient funding in the California Street Road Diet, Project No. WT18005/Federal Project No. ATPSB1L-5008(194), to approve Balancing CCO No. 4 with George Reed, Inc. in the amount of $310,846.26. With the approval of Balancing CCO No. 4, the final contract amount is $10,766,229.56.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.
Attachment A - Vicinity Map
Attachment B - Balancing CCO No. 4 with George Reed, Inc.