title
ADOPT RESOLUTION TO AUTHORIZE THE PAVEMENT REPAIR ON VARIOUS STREETS PROJECT
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve Notice of Exemption No. NOE2-22 under the California Environmental Quality Act for the Pavement Repair on Various Streets, Project No. WT22003.
2. Approve the plans and specifications for the Pavement Repair on Various Streets, Project No. WT22003.
3. Award a Construction Contract in the amount of $294,304 to Consolidated Engineering, Inc. of Valley Springs, CA, for the Pavement Repair on Various Streets, Project No. WT22003.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The Pavement Repair on Various Streets project will repair failed pavement at approximately 44 various residential and collector roadways segments citywide (Attachment A). Pavement repair involves the removal of failed pavement, tack coating the edges to ensure a bond between pavement layers and placing hot mix asphalt. The Pavement Repair on Various Streets project is part of the Local Street Resurfacing Program FY 2021-22 SB1, which was included in the 2021-26 Five-Year Capital Improvement Plan (CIP).
On February 3, 2022, the City received seven bids for the project. Staff recommends award of the Construction Contract to the lowest responsive bidder, Consolidated Engineering, Inc., in the amount of $294,304. Staff also recommends that Council adopt a resolution approving Notice of Exemption No. NOE2-22 under the California Environmental Quality Act (CEQA) and approving the plans and specifications for the project. Construction is anticipated to begin and be completed by summer 2022.
DISCUSSION
Background
On April 28, 2017, the Governor signed Senate Bill 1 (SB1), known as the Road Repair and Accountability Act of 2017. SB1 funding provides for basic road maintenance, rehabilitation, and critical safety needs on both the State highway and local streets and road systems. The California Transportation Commission (CTC) is responsible for oversight of funding and/or programs created with the approval of SB1.
SB1 provides funding for the Road Maintenance and Rehabilitation Account (RMRA) Program. Other programs include the Local Partnership Program, the Active Transportation Program, State Highway Operation and Protection Program, and Local Streets and Roads Program. The RMRA funding is part of the City’s overall Gas Tax allocation; however, RMRA funds can only be expended on projects that meet eligibility criteria and have been approved by the CTC. RMRA funds are accounted for and reported separately from regular Gas Tax funds.
An estimated $6.2 million in SB1 RMRA Program funding was allocated to the City for FY 2021-22 and approved by Council on May 11, 2021, by Resolution No. 2021-05-11-1208. The project list was subsequently approved by the CTC.
The Pavement Repair on Various Streets project will repair failed pavement at approximately 44 various residential and collector roadways segments citywide (Attachment A). Pavement repair involves the removal of failed pavement, applying tack coat oil to the edges to ensure a bond between pavement layers, and placing hot mix asphalt. The process includes traffic control and installing temporary traffic striping. This treatment, combined with future pavement resurfacing, will extend the roadway’s life expectancy by five years.
The list of roads for this project was developed from the City of Stockton Pavement Management System. Roadways with a Pavement Condition Index (PCI) ranging between 65 and 80 are suitable for this treatment. The Pavement Repair on Various Streets, Project No. WT22003, is part of the Local Street Resurfacing Program FY 2021-22 SB1 project, which was included in the 2021-26 Five-Year CIP.
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. On July 16, 2019, by Motion No. 2019-07-16-1403, Council extended the CWTA term to August 25, 2024. The CWTA was not applied to this project because the engineer’s estimate was less than $1 million.
Present Situation
On January 7, 2022, the Pavement Repair on Various Streets project was advertised for bids. On February 3, 2022, seven bids were received with the following results:
COMPANY NAME BID AMOUNT ADJUSTED BID AMOUNT
(local preference applied)
Consolidated Engineering, Inc. $294,304.00 $294,304.00
(Valley Springs), CA
Bear Construction, Inc. $304,520.00 $304,520.00
(Hayward, CA)
J.V. Lucas Paving, Inc. $369,709.00 $369,709.00
(Martinez, CA)
Tom Mayo Construction, Inc. $407,720.00 $387,334.00
(Stockton, CA)
Robert Burns Construction, Inc. $413,563.00 $392,884.85
(Stockton, CA)
United Pavement Maint., Inc. $462,257.00 $462,257.00
(Hughson, CA)
Dirt Dynasty, Inc. $697,600.00 $683,648.00
(Farmington, CA)
Engineer’s Estimate $351,000.00
The requirements of the Stockton Municipal Code (SMC) section 3.68.090, Local Business Preference, apply to this project. Tom Mayo Construction, Inc. and Robert Burns Construction, Inc. are located within the City of Stockton and are entitled to a five percent bid preference. Dirt Dynasty, Inc. is located within the County and is entitled to a two percent bid preference. Application of the Local Business Preference has no effect on the bid order. The Local Employment Ordinance, SMC section 3.68.095, also applies to this contract.
The bid from Consolidated Engineering, Inc., the lowest responsive bidder, is regular in all respects. Consolidated Engineering, Inc. has the proper license to perform the work. Staff recommends Council approve the plans and specifications for the project and award a Construction Contract to Consolidated Engineering, Inc. in the amount of $294,304.
The project is in conformance with the City’s General Plan, pursuant to California Government Code Section 65402, and is categorically exempt from the requirement of CEQA as specified under Section 15301(c) of the CEQA guidelines. As a result, the project has been granted a Categorical Exemption. The activities related to this project constitute a discretionary project under the City’s jurisdiction and qualifies as a project that does not have a significant effect on the environment. This resolution will approve the filing of Notice of Exemption No. NOE2-22 under CEQA. Construction is anticipated to begin and be completed by summer 2022.
FINANCIAL SUMMARY
There are sufficient funds available in the Local Street Resurfacing Program FY 2020-21 SB1, Project No. WT22003, Account No. 4570-715-800007-240-241-30-45-000-000, to award a Construction Contract to Consolidated Engineering, Inc. in the amount of $294,304 for the Pavement Repair on Various Streets, Project No. WT22003.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Vicinity Map