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ADOPT A RESOLUTION TO ALLOCATE FUNDING FROM THE HOMELESS HOUSING, ASSISTANCE AND PREVENTION (HHAP) PROGRAM TO ELIGIBLE ORGANIZATION FOR EXISTING RAPID REHOUSING, RENTAL ASSISTANCE, AND/OR LANDLORD INCENTIVE PROGRAMS AND CHILDCARE VOUCHERS THAT PREVENT HOMELESSNESS
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve and allocate HHAP recommendations for funding totaling $1,000,000 for the following projects;
• An award in the amount of $482,730.00 for Amelia Ann Adams Whole Life Center (AAAWLC) - Housing Justice Program
• An award in the amount of $571,270.00 for Family Resource Center (FRC) - Housing Assistance Program
2. Approve and allocate HHAP funding totaling $700,000 for the Childcare Voucher Program to Family Resource Center;
3. Approve findings pursuant to Stockton Municipal Code Section 3.68.070 that support an exception to the competitive bidding process; and,
4. Authorize the City Manager or designee to defund and reallocate awarded funding if the project is unable to meet the required spending obligations, or the Department of Housing and Community Development (HCD) does not approve the use of funds as detailed in this resolution. If defunded, the funding is to be reallocated to eligible projects that can meet HCD timelines and general requirements;
5. Authorize the City Manager, or designee, to execute all documents and take all necessary and appropriate actions to carry out the purpose and intent of the resolution;
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Summary
The State's HHAP funds are designed to support regionally coordinated efforts between the County, Continuum of Care (CoC) and the City to expand and develop local capacity to address immediate homelessness challenges throughout the state. HHAP funds are focused on moving homeless individuals and families into permanent housing and ensuring those individuals and families maintain their permanent housing. However, funds for all the City’s HHAP awards are limited to those that are operating and serving Stockton residents.
The City must allocate and begin expending HHAP Rounds 3 through 5 prior to receiving the upcoming round 6 award of over eleven million dollars. To meet these requirements, staff issued a competitive Funding Announcement to Stockton service providers requesting applications for funding for Rapid Rehousing, Rental Assistance, and Landlord Incentive programs. Pursuant to that process, staff recommends that Council approve a resolution authorizing the allocation of HHAP funding to the following two projects received:
• AAAWLC - Housing Justice, $482,730.00
o Services include: Case Management to determine needs and necessary services such as: Eviction Prevention, Rapid Rehousing, Landlord Incentives, and Security Deposits and
• FRC - Housing Assistance Program, $571,270.00
o Services include: Case Management to determine needs and necessary services such as: Eviction Prevention and Security Deposits
After the issuance of the funding announcement, staff became aware of the growing need for childcare vouchers as a means of keeping vulnerable families out of homelessness. With only two proposals received through the funding announcement, and additional funding available and in need of expenditure, staff researched Childcare Vouchers and determined they were an allowable expense. The research further indicated the vast need that the Childcare Voucher Program presented. Given the growing need and FRC’s successful history of running the only childcare voucher program in the City, staff also recommends the allocation of $700,000 in HHAP funds for the Childcare Voucher Program to Family Resource Center.
All three allocations are preventative measures to keep those at high risk from losing their housing. HHAP allocations across all rounds have focused on homelessness prevention, permanent housing and sheltering.
DISCUSSION
Background
This Funding Announcement and the recommendations support the City of Stockton, San Joaquin County, and the San Joaquin Continuum of Care (SJCoC) collaboration to promote the coordinated and impactful delivery of homelessness supports and services across the full continuum of care to making homelessness rare, brief, and non-recurring.
Since the inception of HHAP in 2020, City Council has approved the application for and the acceptance of all awarded HHAP funding from Rounds 1-5. All previous resolutions and motions are included as Attachments A-F. On August 12, 2025, Council approved by Motion 2025-08-12-1211 (Attachment G) the application of Round 6 funds and staff is currently awaiting the award notification. The approval of these recommendations will round out the final obligations for Round 3 and assist with obligation and expenditures deadlines for Round 5.
Present Situation
Funding Announcement
The Funding Announcement for available HHAP funding opened on October 27, 2025. To qualify for funding, existing programs were required to satisfy all of the following elements:
• Operate within the City of Stockton and serve households experiencing or at risk of homelessness.
• Demonstrate alignment with City, SJ County, and SJCoC Regional Action Plan goals, including housing stability and system coordination.
• Participate in Coordinated Entry for participant referrals and tracking.
• Maintain data accuracy and reporting compliance within HMIS.
• Demonstrate measurable performance outcomes, at a minimum:
Two applications were received prior to the deadline on November 17, 2025. Applications were reviewed for completeness and eligibility, including the success of existing programs with measurable, impactful outcomes. Both applicants met the requirements and are recommended for funding allocation:
Housing Justice Program AAAWLC
60-70 Indiv./Families served $482,730.00
Housing Assistance Program FRC
150-200 Indiv./Families served $571,270.00
Childcare Vouchers
The allocation to FRC did not go through a competitive process as the recommended funding is in response to a growing need that is exacerbated by a lack of additional state funding. Additionally, the Family Resource Center runs the only Childcare Voucher program in the City. Once staff determined that childcare vouchers were eligible for HHAP funding, the appropriation seemed critical in helping families on the verge of homelessness, remain sheltered by filling a household expenditure gap. Given the growing waitlist of children that FRC’s successful program is unable to serve; allocating available HHAP resources is recommended based on the program’s viability, the urgency of community need, program criteria, and the immediate impact to the community.
Prior to 2020 and pre-Covid, families were placed on the centralized waiting list through Family Resource Center for subsidized childcare (income eligible slots) which had over 9,000 children. The wait can take years to move up on the income rankings. During Covid, Family Resource Center, together with the City of Stockton, offered subsidized childcare assistance to essential workers for 12 months. Over 100 children from the waitlisted families were served. The program was implemented swiftly: introduction and education was the initial step provided to the families, assistance with paperwork completion and entry was next, location of licensed childcare provider followed, and lastly established the payments with the providers. Through Covid and up until December of 2024, Family Resource Center was able to wipe out the waitlist and serve almost every child due to additional funding from the state. The current environment does not provide for additional funding or new slots for subsidies. Currently, the waitlist and has over 2000 children in San Joaquin County, with 547 in Stockton alone.
• The most vulnerable population on the waitlist is the 455 children under 2 years of age with an average monthly childcare cost of $1,151.15 for Center/Family Child Care Home ($13,813.80/ child per year). For 455 children, this translates into approximately $6,285,279/year.
• The recipients of this funding would be:
o Parents/families who are homeless or at risk of homelessness
o Parents making 30% or less of the area median income (AMI)
§ Around $40,000 or less annually
o Not receiving any other subsidies
o Seeking licensed child-care providers.
The funding recommendation will not meet the full need in the community but will impact those it does reach and assist those families facing the decision of working or paying for childcare. As mentioned, these families will receive case management if they participate in the program.
Research about eligible uses for the Funding Announcement out for Rental Assistance and Rapid Rehousing revealed that Childcare Vouchers were an eligible use. Staff was aware of the history of the Childcare Vouchers program, ran by Family Resource Center through Covid. Family Resource provided the numbers and breakdown by age of the those on the waitlist. The numbers above have more than doubled from the original request for information in November 2025.
FINDINGS
Pursuant to Stockton Municipal Code section 3.68.070, Contracts for over $100,000.00 may be awarded without competitive bidding in cases where the City Council has approved findings which support and justify exceptions to the competitive bidding process. These circumstances may include, but are not to be limited to, the following:
These findings include:
1. When it is in the best interest of the City to do so, when the staff does not have the professional experience or capacity to carry out the scope of services.
2. Negotiated contracts following solicitation of competitive proposals.
The following are specific to the first finding in regards to the dept of the Child Care Voucher Program and service provider Family Resource Center:
3. This program provides the only previously Federal Subsidized program not run by San Joaquin County or Delta College within the City of Stockton.
4. The program provides case management for the duration of the recipients’ participation in the program. As found, case management is essential to the recipients’ success and ability to maintain housing. This provider also provides enhanced case management for other area programs as well.
5. The Family Resource Center has a firm understanding of the SJC Region and of the complex issues of homelessness, housing, and vulnerable populations. Because of this knowledge and experience they are poised and proven to carry out the scope within the imperative expenditure timeline.
6. This service provider also is the lead agency for the Coordinated Entry System within the San Joaquin County.
FINANCIAL SUMMARY
The proposed resolution will have no financial impact on the General Fund or any other unrestricted fund. There is sufficient budget available within the HHAP grant funding to support this recommendation.
Attachment A - Resolution 2019-08-20-1404
Attachment B - Resolution 2022-07-26-1505
Attachment C - Resolution 2022-06-21-1203
Attachment D - Approved Motion 2022-11-15-1602
Attachment E - Approved Motion 2023-12-12-1203
Attachment F - Resolution 2025-07-15-1208
Attachment G - Approved Motion 2025-08-12-1211