title
APPROVE MOTION TO AUTHORIZE BALANCING CONTRACT CHANGE ORDER NO. 1 FOR THE LOCAL STREET RESURFACING PROGRAM FISCAL YEAR 2024-25 SB1 - PAVEMENT REPAIR PROJECT (ALL DISTRICTS - CITYWIDE)
recommended action
RECOMMENDATION
It is recommended that the City Council approve a motion to authorize Balancing Contract Change Order No. 1, in the amount of $257,805.88, with Robert Burns Construction, Inc. of Stockton, CA, for the Local Street Resurfacing Program Fiscal Year 2024-25 SB1 - Pavement Repair, Project No. WD25003.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
body
Summary
On June 24, 2025, by Resolution No. 2025-06-24-1218, Council awarded a Construction Contract, in the amount of $408,232.79, to Robert Burns Construction, Inc. of Stockton, CA, for the Local Street Resurfacing Program Fiscal Year 2024-25 SB1 - Pavement Repair, Project No. WD25003. The project replaced failed pavement at various locations Citywide (Attachment A).
During construction, staff identified several street segments that required excavation beyond the anticipated three inches due to underlying pavement failures. These repair segments were primarily located along Park Street and Oak Street, which are heavily traveled streets. Staff authorized the contractor to proceed with the additional pavement repairs for the project.
It is recommended that Council approve Balancing Contract Change Order (CCO) No. 1, in the amount of $257,805.88, with Robert Burns Construction, Inc., for the Local Street Resurfacing Program Fiscal Year 2024-25 SB1 - Pavement Repair, Project No. WD25003 (Attachment B). The total final contract amount will be $666,038.67. The project is complete, and Balancing CCO No. 1 will close out the Construction Contract.
DISCUSSION
Background
On June 24, 2025, by Resolution No. 2025-06-24-1218, Council awarded a Construction Contract, in the amount of $408,232.79, to Robert Burns Construction, Inc. for the Local Street Resurfacing Program Fiscal Year 2024-25 SB1 - Pavement Repair, Project No. WD25003. The project is funded with Senate Bill 1 (SB1), known as the Road Repair and Accountability Act of 2017, which provides funding for basic road maintenance, rehabilitation, and critical safety needs on both the State Highway and local streets and road systems. The project scope included repairing failed pavement by applying tack coat oil and placing new hot mix asphalt at various locations Citywide (Attachment A).
Construction of the project began in October 2025 and was completed in December 2025. During construction, staff identified several street segments that required excavation beyond the anticipated three inches due to underlying pavement failures. These repair segments were primarily located along Park Street and Oak Street, which are heavily traveled streets. Staff authorized the contractor to proceed with additional excavations and hot mix asphalt for the pavement repairs.
Present Situation
Balancing CCO No. 1 is necessary to close out the project and to compensate the contractor fully for additional pavement repairs during construction. This is the final Balancing CCO to close out and complete the Construction Contract. Council approval is required for Balancing CCO No. 1, as the cumulative amount exceeds the administrative change order authority allowed under the existing contract.
It is recommended that Council approve Balancing CCO No. 1, in the amount of $257,805.88, with Robert Burns Construction, Inc., for the Local Street Resurfacing Program Fiscal Year 2024-25 SB1 - Pavement Repair, Project No. WD25003 (Attachment B). The total final contract amount will be $666,038.67. The project is complete, and Balancing CCO No. 1 will close out the Construction Contract.
FINANCIAL SUMMARY
There is sufficient funding in the Local Street Resurfacing Program Fiscal Year 2024-25 SB1, Project No. WD25003, to approve Balancing CCO No. 1 with Robert Burns Construction, Inc., in the amount of $257,805.88. With the approval of Balancing CCO No. 1, the final contract amount is $666,038.67.
Attachment A - Vicinity Map
Attachment B - Balancing CCO No. 1 with Robert Burns Construction, Inc.