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ADOPT RESOLUTION TO AUTHORIZE THE INSTALL LEFT-TURN SIGNALS AT THREE INTERSECTIONS
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve Notice of Exemption No. NOE30-22 under the California Environmental Quality Act for the Install Left-Turn Signals at Three Intersections, Project No. WT19001/Federal Project No. HSIPL-5008(183).
2. Approve the plans and specifications for the Install Left-Turn Signals at Three Intersections, Project No. WT19001/Federal Project No. HSIPL-5008(183).
3. Appropriate additional Highway Safety Improvement Program funds in the amount of $184,860 to the Install Left-Turn Signals at Three Intersections, Project No. WT19001/Federal Project No. HSIPL-5008(183).
4. Award a Construction Contract in the amount of $764,000 to Dirt Dynasty, Inc. of Farmington, CA, for the Install Left-Turn Signals at Three Intersections, Project No. WT19001/Federal Project No. HSIPL-5008(183).
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The project will install protected left-turn lanes and update signal heads at the intersections of March Lane and McGaw Street, El Dorado Street and Robinhood Drive, and El Dorado Street and Benjamin Holt Drive (Attachment A- Vicinity Map). This signal phasing modification will improve safety by reducing right-angled collisions at the three intersections. The project is approved for Highway Safety Improvement Program (HSIP) funding in the amount of $899,280. The project was included in the 2021-26 Five-Year Capital Improvement Plan (CIP).
On October 13, 2022, the City received four bids for this project. Staff recommends award of the Construction Contract to the lowest responsible bidder, Dirt Dynasty, Inc. in the amount of $764,000. Staff also recommends that Council adopt a resolution approving Notice of Exemption No. NOE30-22 under the California Environmental Quality Act (CEQA) and approving the plans and specifications for the project. Construction is anticipated to be completed by end of July 2023.
This project is federally funded and is subject to federal Disadvantaged Business Enterprise (DBE) requirements.
DISCUSSION
Background
The HSIP is a federal-aid program that contributes to the significant reduction in traffic fatalities and serious injuries on all public roads. Public Works submitted a grant application for the Left-Turn Signals at Three Intersections project to Caltrans for funding under Cycle 9 of the HSIP. The project was awarded $714,420. Additional HSIP funds were requested in the amount of $184,860 to cover the increased cost to construct the project totaling $899,280. The project was included in the 2021-26 Five-Year CIP.
The project will install protected left-turn lanes and update signal heads at the intersections of March Lane and McGaw Street, El Dorado Street and Robinhood Drive, and El Dorado Street and Benjamin Holt Drive (Attachment A - Vicinity Map). This signal phasing modification will reduce right-angled collisions at the three intersections.
Since the project is funded with federal transportation dollars, DBE program rules apply. DBE rules require that the prime contractor either meet a calculated project-specific DBE participation goal or undertake and document good faith efforts to do so. If the apparent low bidder does not meet the project goal, a Good Faith Efforts Evaluation must be made examining several specific factors. Failure to meet the goal or provide evidence of adequate good faith efforts are grounds for rejecting the bidder as non-responsive.
A DBE is a socially and economically disadvantaged small business owned by a woman or by a specified ethnic group that has been properly certified by Caltrans. These groups include:
• African American
• Asian Pacific American
• Native American
• Women
• Hispanic American
• Subcontinent Asian American
A DBE goal of 11 percent was established for this project. The goal was calculated by examining the breakdown of the types of work to be performed, and the availability of certified DBE companies in our market area to perform the work. A pre-bid meeting was held on September 27, 2022, to emphasize the DBE requirements, and to provide information on how to meet the project DBE goal.
The federal HSIP funding restrictions prohibit the use of the Local Employment Ordinance (Stockton Municipal Code (SMC) section 3.68.095), and the Local Business Preference Ordinance (SMC section 3.68.090).
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. On July 16, 2019, by Motion No. 2019-07-16-1403, Council extended the CWTA term to August 25, 2024. The CWTA was not applied to this project as federal regulations prohibit the use of such agreements.
Present Situation
On September 8, 2022, the Install Left-Turn Signals at Three Intersections, Project No. WT19001/Federal Project No. HSIPL-5008(183), was advertised for bids. On October 13, 2022, four bids were received with the following results:
COMPANY NAME BID AMOUNT
Dirt Dynasty, Inc. (Farmington, CA) $764,000.00
Columbia Electric, Inc. (San Leandro, CA) $772,095.00
Tennyson Electric, Inc. (Livermore, CA) $789,700.00
Ray’s Electric (Oakland, CA) $907,868.00
Engineer’s Estimate $689,120.00
The bid from Dirt Dynasty, Inc., the lowest responsible bidder, is regular in all respects. Dirt Dynasty, Inc. has the proper license to perform the work and has met the DBE goal.
Staff recommends Council approve the plans and specifications for the project and award a Construction Contract to Dirt Dynasty, Inc. of Farmington, CA, in the amount of $764,000.
Caltrans National Environmental Policy Act determination was received on November 12, 2019. The State determined that the project is a Categorical Exclusion under 23 CFR 771.117(c): activity (c)(3). Similarly, the project is in conformance with the City’s General Plan, pursuant to California Government Code section 65402, and is categorically exempt from the requirements of CEQA as specified under Section 15301(c) of the CEQA Guidelines. The activities related to this project constitute a discretionary project under the City’s jurisdiction as qualified as a project that does not have a significant effect on the environment. The resolution will approve the filing of Notice of Exemption No. NOE30-22 under CEQA. Construction is anticipated to be completed by end of July 2023.
FINANCIAL SUMMARY
The current unencumbered balance in the Left-Turn Signals project, Project No. WT19001/Federal Project No. HSIPL-5008(183), Account No. 4570-000-800007-300-000-30-45-000-000-, is not sufficient to award a Construction Contract to Dirt Dynasty, Inc. in the amount of $764,000. With the appropriation of additional HSIP funds in the amount of $184,860 to the Left-Turn Signals, Project No. WT19001/Federal Project No. HSIPL-5008(183), Account No. 4570-000-800007-300-000-30-45-000-000-, sufficient funds will be available to award a Construction Contract.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Vicinity Map