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ADOPT RESOLUTION TO AUTHORIZE THE LOCAL STREET RESURFACING PROGRAM FY 2023-24 SB1 - MILL AND OVERLAY PROJECT
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve Notice of Exemption No. NOE55-23 under the California Environmental Quality Act for the Local Street Resurfacing Program FY 2023-24 SB1 - Mill and Overlay, Project No. WD24003.
2. Approve the plans and specifications for the Local Street Resurfacing Program FY 2023-24 SB1 - Mill and Overlay, Project No. WD24003.
3. Award a Construction Contract in the amount of $704,298 to United Pavement Maintenance, Inc. of Hughson, CA, for the Local Street Resurfacing Program FY 2023-24 SB1 - Mill and Overlay, Project No. WD24003.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The project will apply a mill and overlay treatment to approximately one centerline mile of residential and collector roadways citywide (Attachment A). Mill and overlay is the process of milling the existing deteriorated asphalt and overlaying the new asphalt layer to improve rideability and extend the roadway’s life expectancy. The project was included in the 2023-28 Five-Year Capital Improvement Plan (CIP).
On October 12, 2023, the City received six bids for this project. Staff recommends award of the Construction Contract to the lowest responsive bidder, United Pavement Maintenance, Inc., in the amount of $704,298. Staff also recommends that Council adopt a resolution approving Notice of Exemption No. NOE55-23 under the California Environmental Quality Act (CEQA) and approving the plans and specifications for the project.
Construction is anticipated to begin spring 2024 and be completed by fall 2024, weather permitting.
DISCUSSION
Background
On April 28, 2017, the Governor signed Senate Bill 1 (SB1), known as the Road Repair and Accountability Act of 2017. SB1 funding provides for basic road maintenance, rehabilitation, and critical safety needs on both the State highway and local streets and road systems. The California Transportation Commission (CTC) is responsible for oversight of funding and/or programs created with the approval of SB1.
SB1 provides funding for the Road Maintenance and Rehabilitation Account (RMRA) Program. Other programs include the Local Partnership Program, the Active Transportation Program, State Highway Operation and Protection Program, and Local Streets and Roads Program. The RMRA funding is part of the City’s overall Gas Tax allocation; however, RMRA funds can only be expended on projects that meet eligibility criteria and have been approved by the CTC. RMRA funds are accounted for and reported separately from regular Gas Tax funds.
Approximately $7.99 million in SB1 RMRA Program funding was allocated to the City for Fiscal Year (FY) 2023-24 and approved by Council on May 2, 2023, by Resolution No. 2023-05-02-1211. The project list was subsequently approved by the CTC and provides for multiple resurfacing projects that may consist of slurry sealing, micro-surfacing, cape seal, and/or an asphalt overlay. These projects are all being delivered separately based on the type of resurfacing treatment. A cost-effective method of maintaining streets is to provide treatment for streets that are in fair to good condition. The preservation of streets in this condition is critical, as rehabilitation costs rise exponentially as pavement deteriorates.
The Local Street Resurfacing Program FY 2023-24 SB1 - Mill and Overlay, Project No. WD24003, was included in the 2023-28 Five-Year CIP. The project will apply a mill and overlay treatment to approximately one centerline mile of residential and collector roadways citywide (Attachment A). The project includes removing and replacing pavement striping and legends and the application of mill and overlay. Mill and overlay is the process of milling the existing deteriorated asphalt and overlaying a new asphalt layer to improve rideability and extend the roadway’s life expectancy.
The list of roads for this project was developed from the City of Stockton Pavement Management System (Attachment B). The system analyzes variables such as current pavement condition and projected traffic load to forecast how roadway segments will decline over time. The forecasts are used to evaluate the cost and benefits of repair options and identify the optimal pavement resurfacing plan. Roadways with a Pavement Condition Index (PCI) ranging between 25 and 50 are suitable for this treatment. Mill and overlay of the selected local roads are anticipated to extend their life span by a minimum of 10 years.
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. On July 16, 2019, by Motion No. 2019-07-16-1403, Council extended the CWTA term to August 25, 2024.
Present Situation
On August 21, 2023, the Local Street Resurfacing Program FY 2023-24 SB1 - Mill and Overlay, Project No. WD24003, was advertised for bids. On October 12, 2023, six bids were received with the following results:
COMPANY NAME BID AMOUNT ADJUSTED BID AMOUNT
(local preference applied)
United Pavement Maintenance, Inc. $ 704,298 $ 704,298
(Hughson, CA)
Consolidated Engineering, Inc. $ 819,435 $ 819,435
(Valley Springs, CA)
Dirt Dynasty, Inc. $ 960,000 $ 940,800
(Farmington, CA)
Tom Mayo Construction, Inc. $1,078,400 $1,024,480
(Stockton, CA)
George Reed, Inc. $1,266,780 $1,266,780
(Modesto, CA)
B&M Builders, Inc. $1,288,400 $1,288,400
(Rancho Cordova, CA)
Engineer’s Estimate $1,250,000
The CWTA applies to this Construction Contract because the Engineer’s Estimate is over the $1 million threshold amount. The requirements of Stockton Municipal Code (SMC) section 3.68.090, Local Business Preference, apply to this project. Application of the Local Business Preference has no effect on the bid order.
The bid from United Pavement Maintenance, Inc., the lowest responsive bidder, is regular in all respects and has the proper license to perform the work. Staff recommends Council approve the plans and specifications for the project and award a Construction Contract to United Pavement Maintenance, Inc. of Hughson, CA, in the amount of $704,298.
The project is in conformance with the City’s General Plan, pursuant to California Government Code, section 65402, and is categorically exempt from the requirements of CEQA as specified under Section 15301(c) of the CEQA Guidelines. As a result, the project has been granted a Categorical Exemption. The activities related to this project constitute a discretionary project under the City’s jurisdiction and qualifies as a project that does not have a significant effect on the environment. The resolution will approve the filing of Notice of Exemption No. NOE55-23 under CEQA. Construction is anticipated to begin spring 2024 and be completed by fall 2024, weather permitting.
FINANCIAL SUMMARY
There is sufficient funding available in the Local Street Resurfacing Program FY 2023-24 SB1, Project No. WD24003, Account No. 4570-000-800007-300-000-30-45-000-000, to award a Construction Contract to United Pavement Maintenance, Inc. in the amount of $704,298.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Vicinity Map
Attachment B - Location List