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ADOPT RESOLUTION TO AUTHORIZE THE PLAYGROUND EQUIPMENT REPLACEMENT - SANDMAN PARK
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve Notice of Exemption No. NOE62-23 under the California Environmental Quality Act for the Playground Equipment Replacement - Sandman Park, Project No. WP22026.
2. Approve the plans and specifications for the Playground Equipment Replacement - Sandman Park, Project No. WP22026.
3. Award a Construction Contract in the amount of $395,405 to Yosso Group, Inc. dba Specified Play Equipment Co. of Burlingame, CA, to provide and install an all-accessible playground at Sandman Park.
4. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
On November 16, 2021, by Resolution No. 2021-11-16-1501, Council allocated funding for Council-prioritized projects, including $1 million to replace playgrounds at Brooking, Panella, Sandman, and Weber Parks.
On March 1, 2023, the City advertised a Request for Proposals (RFP) for Playground Equipment Replacement, Project No. WP22026. On March 22, 2023, five firms submitted proposals for this project. The Selection Committee evaluated the proposals and selected Yosso Group, Inc. dba Specified Play Equipment Co. (Yosso) of Burlingame, CA, for the all-accessible playground at Sandman Park (Attachment A).
It is recommended that Council adopt a resolution authorizing the City Manager to execute a Construction Contract to Yosso in the amount of $395,405 for the Playground Equipment Replacement, Project No. WP22026. It is also recommended that Council adopt a resolution approving the plans and specifications for the project.
DISCUSSION
Background
Public Works provides and maintains playground equipment at 59 park and open space locations. Playground equipment at Sandman Park was removed after a 2020 playground assessment found it to be unsafe. Public Works has received multiple requests for an additional all-accessible playground to be built in Stockton. Currently, the only all-accessible playground in Stockton is located at Van Buskirk Park.
On November 16, 2021, by Resolution No. 2021-11-16-1501, Council allocated funding for Council-prioritized projects, including $1 million to replace playgrounds at Brooking, Panella, Sandman, and Weber Parks. On September 26, 2023, by Resolution No. 2023-09-26-1205, three of the four playground contracts were awarded. Award of the Sandman Park playground was delayed so that a public meeting could be held to discuss the playground designs for the all-accessible playground.
Present Situation
On March 1, 2023, the City advertised an RFP for Playground Equipment Replacement, Project No. WP22026. On March 22, 2023, five proposals were received from the following firms:
• Dave Bang & Associates (Sacramento, CA)
• Miracle Construction Co., Inc. dba Miracle Playsystems (Alamo, CA)
• Park Planet (Redding, CA)
• Ross Recreation (Santa Rosa, CA)
• Yosso Group, Inc. dba Specified Play Equipment Co. (Burlingame, CA)
The Selection Committee, comprised of Public Works and Community Services staff, evaluated and ranked all proposals based on each playground’s overall play value, safety and accessibility, site compatibility, design functionality, quality of proposals, and timelines. Yosso received the highest ranking based on the noted criteria and was selected for this project.
On August 7, 2023, a community meeting was held at Seifert Community Center to review the proposed playground plans, which were met with overall approval by those in attendance. After the meeting, attendees provided minor changes to the design that could immediately be incorporated (Attachment B).
It is recommended that Council adopt a resolution authorizing the City Manager to execute a Construction Contract to Yosso in the amount of $395,405 to provide and install an all-accessible playground at Sandman Park.
Yosso will provide a turn-key project, including coordination of the demolition, delivery, and installation of the new playground equipment. Staff expects the project to begin and be completed in summer of 2024.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have staffing available to perform the design and installation of playgrounds.
2. Use of the RFP process is appropriate for this Construction Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide the highest quality turn-key service for the design, furnish of materials and installation of playground equipment, which is in the public interest.
3. The City negotiated a contract following solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
There is sufficient funding available in the Playground Equipment Replacement, Project No. WP22026, to award a Construction Contract to Yosso in the amount of $395,405.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Vicinity Map
Attachment B - Sandman Park Design and Renderings