title
APPROVE MOTION TO EXECUTE AN AMENDMENT TO THE STANDARD AGREEMENT WITH JOCELYN E. ROLAND, PH.D., ABPP, IN THE AMOUNT OF $117,840
recommended action
RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Authorize the City Manager to approve an amendment to the agreement with Jocelyn. E. Roland, Ph.D., ABPP, by executing a two- year extension, at a cost of $117,840.
2. Approve findings pursuant to the Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
3. Authorize and direct the City Manager to make any and all expenditures and appropriations on behalf of the City as appropriate and necessary to carry out the purpose and intent of this motion.
body
Summary
The Stockton Police Department (SPD) has used a police and public safety psychologist for critical incident debriefing, including officer-involved shootings, for many years. Dr. Jocelyn E. Roland has provided these services for the SPD since 2008 and is the only board-certified police and public safety psychologist within an 80-mile radius of Stockton. SPD is currently in the first year of an agreement to provide psychological services with Dr. Roland, ending June 30, 2024. Staff recommends Council approve findings to support an exception to the competitive bidding process to allow continued services to be provided by Dr. Roland, authorize the contract amendment to continue services for an additional two years beginning July 1, 2024, and increase the contract amount by $117,840 with a total not to exceed amount of $170,760.
DISCUSSION
Background
The SPD has continued to revamp its Peer Support and Safety Committees into an employee Wellness Unit. This Unit is focused on the mental and physical health of all SPD employees. It serves as an invaluable resource to help employees integrate into the SPD and the dynamic environment in the City of Stockton. Psychological services are needed to ensure the well-being of SPD personnel and is imperative to the success of the department’s Wellness Program. Access to a licensed and specifically trained and experienced police psychologist ensures that the services provided meet the unique needs of the SPD personnel.
Dr. Roland has over 27 years of experience working with and aiding police and public safety personnel. She has been Board-Certified in Police and Public Safety Psychology since the inception of this specialty Board in 2011 through the American Board of Professional Psychology. She is the only Board-Certified Specialist within a roughly 80-mile radius of the City of Stockton. Her practice is in Modesto, CA, which allows for confidentiality of personnel seeking treatment. Additionally, she accommodates travel as needed for meetings, debriefings and other requested services that require delivery on SPD grounds.
Dr. Roland has extensive experience in developing wellness programs within law enforcement agencies advising, training, and otherwise supporting staff in an effort to prevent issues that may cause interruption to the department, such as stress or post-traumatic stress disorder, anger control, domestic issues, addiction, sick leave abuse, and other areas of mental health.
Present Situation
Under the current contract, Dr. Roland provides confidential counseling sessions available to all full-time Police Officers, Telecommunicators, Evidence Technicians, and Community Service Officers, as well as their dependents, at no cost to the covered employee. She accommodates urgent appointments for time-sensitive interventions such as post-incident debriefings regarding officer-involved shootings, line-of-duty death, or serious employee injuries. In addition, she is available for consultation with department members 24-hours a day for emergency and non-emergency situations.
The current agreement is a one-year contract, expiring June 30,2024, at a cost of $52,920. Staff recommends that the Council authorize an amendment to extend the contract (Attachment A) for an additional two-year term beginning on July 1, 2024, and ending June 30, 2026, with an annual rate of $58,920.
Findings
Pursuant to Stockton Municipal Code Section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. The exceptions apply here for the following reasons:
1) Due to her long-standing relationship with the SPD, Dr. Roland is able to provide the unique type of psychological services needed to ensure the well-being of SPD personnel.
2) Dr. Roland is Board Certified in Police and Public Safety Psychology and has over 27 years of experience developing and implementing wellness programs for law enforcement agencies.
3) Dr. Roland is the only Board-Certified Psychologist within a roughly 80-mile radius of the City of Stockton that can meet SPD’s needs for psychological services.
4) Dr. Roland accommodates urgent appointments for time-sensitive interventions and is available to department members 24-hours a day for consultation.
FINANCIAL SUMMARY
The total proposed cost of the two-year extension is $117,840, at an annual rate of $58,920. This amendment will bring the total not to exceed cost to $170,760. Sufficient funds for the first year are budgeted in FY 2024-25 Police Department General Fund Personnel Account 3511-301-630006-100-000-20-35-000-000. Budget for the subsequent years will be subject to Council approval during the annual budget development process.
Attachment A - Standard Agreement Amendment 1 Jocelyn E Roland