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FY 2025-26 MID-YEAR ADJUSTMENTS
recommended action
RECOMMENDATION
It is recommended that the City Council approve by motion:
1. The FY 2025-26 mid-year appropriation requests that total $6,494,273, as described in Attachment A; and
2. Establishing three (3) new full-time employees (FTEs) in the Community Services Department: 1 Marketing and Social Media Analyst II; 1 Library Manager; 1 Library Assistant II.
It is also recommended that the City Council authorize the City Manager to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
The General Fund balance at the end of Fiscal Year 2024-25 was $57.7 million, of which $54.7 million is assigned to the 16.7% Working Capital Reserve, leaving $3 million available for appropriation. Staff requests authority to appropriate $6,494,273 to fund critical projects and activities in the current fiscal year. If approved by Council, $2,858,296 will be appropriated in the General Fund, and $3,635,977 will be appropriated in other funds.
DISCUSSION
Background
The FY 2024-25 Q4 Year End Projection indicated an ending General Fund balance of $57,734,990, or $3,014,196 above the amount required for the 16.67% Working Capital Reserve. Departments were asked to submit mid-year requests for FY2025-26 for urgent, one-time needs. Staff reviewed the priorities identified during the February 19, 2026, City Council Planning Workshop, to guide recommendations. At the Workshop, Council members:
Identified key elements of their shared vision for the community, including:
• Being a safe and clean city,
• Economic development that results in a thriving economy, and
• The investment in young people.
Affirmed the following key areas of focus:
• Public Safety
• Economic Development
• Expand Activities for Youth
• Homelessness
• Affordable Housing
• Infrastructure
Identified the following three as the highest priorities for FY 2026-2027, noting the interconnectedness with the six key focus areas listed above:
• Public Safety
• Economic Development
• Infrastructure
Staff also considered the risks and liabilities of noncompliance with legal or other statutory mandates. Staff considered the permissible use of restricted funds to enable the completion of critical projects.
Present Situation
Staff requests authority to appropriate $6,494,273 to fund critical projects and activities in the current fiscal year.
FINANCIAL SUMMARY
Approval of this action will authorize staff to appropriate fund balances, as follows:
$2,858,296 - General Fund
$1,700,000 - CFD Maintenance Fund
$ 796,453 - Measure M / Strong Communities Fund
$ 198,524 - San Joaquin County reimbursement to Strong Communities Fund
$ 941,000 - Measure W Fund
Attachment A - FY2025-26 Mid-Year Request List
Attachment B - CSD Library Positions Information Summary