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APPROVE MOTION TO AWARD A PROFESSIONAL SERVICES CONTRACT FOR THE KITS TRAFFIC CONTROL SYSTEM PROJECT
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RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
2. Award a Professional Services Contract to Kimley-Horn and Associates, Inc. of Phoenix, AZ, in the amount of $250,000 for the support of the Kimley-Horn Integrated Transportation System (KITS) Traffic Control System, Project No. WT15022.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
In 2022, the City completed the Intelligent Transportation Systems (ITS) Master Plan, which assessed the current transportation system and developed a plan for the City’s framework of a new transportation infrastructure system. The ITS Master Plan concluded that the City should use D4 traffic signal controller software for signal intersection control and the KITS operating system for staff administrative control of the entire central Traffic Management Center. The City owns, maintains, and operates 317 traffic signals, 311 of which are connected to a leased fiber optic network. The KITS system was installed in 2024 with one year of support until a formal KITS support contract could be established to keep the system up-to-date and provide as needed operational support to staff.
On July 24, 2025, the City advertised a Request for Proposals (RFP) for professional support services for the KITS Traffic Control System, Project No. WT15022. On August 14, 2025, one firm submitted a proposal for this project. A Selection Committee evaluated the proposal and found Kimley-Horn and Associates, Inc. to be qualified to provide the required level of support for a five-year term.
It is recommended that Council approve a motion authorizing the City Manager to execute a Professional Services Contract in the amount of $250,000 with Kimley-Horn and Associates, Inc. to provide KITS support through June 30, 2030.
DISCUSSION
Background
In 2022, the City completed the ITS Master Plan, which assessed the current transportation system and developed a plan for the City’s framework of a new transportation infrastructure system. The ITS Master Plan concluded that the best signal operating system for the City’s network includes utilizing the D4 traffic signal controller software for signal intersection control together with the KITS operating system for staff administrative control of the entire central Traffic Management Center.
The City owns, maintains, and operates 317 traffic signals, 311 of which are connected to a leased fiber optic network. The KITS system was installed in 2024 to replace the City’s two existing central control systems which had become ineffective and obsolete. One year of KITS support was provided at the time of installation. A formal KITS support contract is needed to keep the system up-to-date and provide as needed operational support to staff.
KITS features some additional modules that will allow the system to grow with the City’s needs. The closed-circuit television module will be added with this support contract to enable staff to monitor its 90+ video detection cameras seamlessly. Additional modules that can be added include adaptive traffic signal control, cloud-based emergency vehicle preemption and transit signal priority, and crowd-sourced travel time data. By using KITS, staff can reduce emissions and travel times and increase safety at signalized intersections throughout the City. Securing maintenance support for transportation systems such as the KITS system is standard for trouble shooting and maintaining system operations.
Present Situation
On July 24, 2025, the City advertised an RFP for the KITS Traffic Control System, Project No. WT15022. On August 14, 2025, one proposal was received from Kimley-Horn and Associates, Inc. of Phoenix, AZ.
The Selection Committee evaluated the proposal based on the firm’s understanding of work, experience with similar kinds of projects, staff qualifications and technical ability, and project approach.
Kimley-Horn and Associates, Inc. was determined to be qualified for this project. Staff negotiated a fee in the amount of $250,000 with Kimley-Horn and Associates, Inc. for five years of support services.
It is recommended that Council approve a motion authorizing the City Manager to execute a Professional Services Contract in the amount of $250,000 with Kimley-Horn and Associates, Inc. to provide KITS support through June 30, 2030.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have the expertise to support the system.
2. Use of the RFP process is appropriate for this Professional Services Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide the highest quality professional service, which is in the public interest.
3. The City negotiated a contract following solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
There is sufficient funding in the KITS Traffic Control System, Project No. WT15022 to award a Professional Services Contract in the amount of $250,000 to Kimley-Horn and Associates, Inc. for the project.
Attachment A - Professional Services Contract with Kimley-Horn and Associates, Inc.