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ADOPT RESOLUTION TO AUTHORIZE THE ON-CALL ELECTRICAL MAINTENANCE AND REPAIR SERVICES PROJECT
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Approve Notice of Exemption No. NOE51-25 under the California Environmental Quality Act for the On-Call Electrical Maintenance and Repair Services, Project No. OM-26-007.
2. Award a three-year Service Contract in the amount not to exceed $300,000 to St. Francis Electric, LLC of San Leandro, CA, for the On-Call Electrical Maintenance and Repair Services, Project No.OM-26-007.
3. Authorize the City Manager to execute up to two one-year extensions to this Service Contract, at an annual cost not to exceed $100,000, for a cumulative contract total not to exceed $500,000.
4. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The City is responsible for the maintenance of 69 parks. Due to the number of parks and the extent of electrical infrastructure, the City does not have sufficient internal resources to address all electrical maintenance and repair needs. The On-Call Electrical Maintenance and Repair Services project will provide the necessary services to maintain and repair electrical systems within City parks, ensuring the continued safe and reliable operation of park facilities.
On October 14, 2025, the City advertised a Request for Proposals (RFP) for On-Call Electrical Maintenance and Repair Services, Project No. OM-26-007. On November 5, 2025, eight firms submitted proposals for this project. The Selection Committee evaluated the proposals and found St. Francis Electric, LLC of San Leandro, CA, to be the most qualified and highest ranked firm.
It is recommended that Council adopt a resolution authorizing the City Manager to execute a three-year Service Contract, in the amount not to exceed $300,000, with St. Francis Electric, LLC. This Service Contract contains renewal options for up to two one-year extensions of $100,000 each and a cumulative contract total not to exceed $500,000. It is also recommended that Council adopt a resolution approving Notice of Exemption No. NOE51-25 under the California Environmental Quality Act (CEQA).
DISCUSSION
Background
The City is responsible for the operation and maintenance of lighting systems within City parks. These systems require ongoing preventive maintenance and as-needed repairs to ensure safe and reliable operations. Public Works’ staff provide maintenance and repair or are contracted out on an as-needed basis. However, the City is unable to fully perform these services in-house on a Citywide basis. The On-Call Electrical Maintenance and Repair Services project provides the City with the ability to address electrical maintenance and repair needs in a timely and efficient manner.
On March 6, 2025, the City advertised an informal RFP for On-Call Electrical Maintenance and Repair Services, Project No. OM-25-046. On June 6, 2025, the City entered into a one-year Service Contract with St. Francis Electric, LLC of San Leandro, CA. This contract expires on June 30, 2026.
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. On July 16, 2019, by Motion No. 2019-07-16-1403, Council extended the CWTA term to August 25, 2024. On August 20, 2024, by Motion No. 2024-08-20-1203, Council extended the CWTA term to August 25, 2029. The CWTA was not applied to this project as the estimated construction cost is less than $1 million.
Present Situation
On October 14, 2025, the City advertised an RFP for the On-Call Electrical Maintenance and Repair Services, Project No. OM-26-007. On November 5, 2025, eight proposals were received from the following:
• Advanced Lighting Services, Inc. (Dublin, CA)
• Bockmon & Woody Electric Co., Inc. (Stockton, CA)
• DC Electrical Company dba Alpha Construction Engineering (Roseville, CA)
• Dynamic Generator Service, Inc. (Tracy, CA)
• Gruendl, Inc. dba Ray’s Electric (Oakland, CA)
• Sactown Contractors Corp dba Sactown Construction Pros (Sacramento, CA)
• St. Francis Electric, LLC (San Leandro, CA)
• Telstar Instruments (Sacramento, CA)
A Selection Committee comprised of Public Works’ staff evaluated and ranked all proposals based on each firm’s experience with similar kinds of work, quality of work, references, staff qualifications, and ability to support the City’s parks. St. Francis Electric, LLC received the highest ranking, based on the noted criteria, and was determined to be the most qualified firm for this project.
The project conforms with the City’s General Plan, pursuant to California Government Code section 65402, and is categorically exempt from the requirements of CEQA as specified under Section 15301(c) of the CEQA Guidelines. As a result, the project has been granted a Categorical Exemption. The activities related to this project constitute a discretionary project under the City’s jurisdiction and qualifies as a project that does not have a significant effect on the environment. The resolution will approve the filing of Notice of Exemption No. NOE51-25 under CEQA.
It is recommended that Council adopt a resolution authorizing the City Manager to execute a three-year Service Contract, in the amount not to exceed $300,000, with St. Francis Electric, LLC of San Leandro, CA, for the On-Call Electrical Maintenance and Repair Services, Project No. OM-26-007. Payment will be based on actual work performed at the negotiated hourly price. Initial contracted services will expire on June 30, 2029. The City has the option to initiate two one-year extensions thereafter, at an annual cost of $100,000, for a cumulative contract total not to exceed $500,000.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have the internal resources to support the electrical maintenance, repairs, and services in the City parks.
2. Use of the RFP process is appropriate for this Service Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure the selection of a vendor that will provide professional, responsive, and timely service which is in the public interest.
3. The City negotiated a contract following the solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
There are sufficient funds available in the Landscape Maintenance District and Public Works Parks General Fund Operating Budgets to award a Service Contract, in the amount not to exceed $300,000, to St. Francis Electric, LLC for the On-Call Electrical Maintenance and Repair Services, Project No. OM-26-007.