title
APPROVE A MOTION TO AUTHORIZE THE EXECUTION OF AMENDMENT NO. 1 TO THE COOPERATIVE PURCHASING AGREEMENT WITH VANTAGE ELECTRICAL GROUP, INC., DBA REXEL USA INC., AND PLATT ELECTRIC SUPPLY, A LOCAL VENDOR, PURSUANT TO E&I COOPERATIVE SERVICES MASTER AGREEMENT NO. EI00339-2023MA, FOR ELECTRIC SUPPLIES, EQUIPMENT, AND RELATED PRODUCTS, IN THE AMENDED AMOUNT OF $400,000.00
recommended action
RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Approve the findings pursuant to Stockton Municipal Code Section 3.68.070 supporting an exception to the competitive bidding requirements to utilize E&I Cooperative Services Master Agreement No. EI00339-2023MA.
2. Authorize the City Manager to execute Amendment No. 1 to the cooperative purchasing agreement with Vantage Electrical Group, Inc., dba Rexel USA Inc., and Platt Electric Supply, a local vendor, for electrical supplies, equipment, and related products in the amount of $400,000.00, increasing the total contract amount to a not to exceed amount of $636,000.00.
It is further recommended that the City Council authorize the City Manager to take all appropriate and necessary actions to carry out the purpose and intent of this motion.
body
Summary
The City of Stockton requires an amendment to the existing agreement to provide continued access to electrical supplies, equipment, and related products needed to support the operations of Public Works, the Municipal Utility Department (MUD), and the Central and MUD Stores.
DISCUSSION
Background
The City has purchased electrical supplies, parts, and accessories from Platt Electric Supply for many years through purchase orders and purchasing card transactions. The cooperative purchasing agreement was established based on the City’s historical annual expenditures and consideration of local vendor preference.
Present Situation
The original estimated annual expenditure did not account for several projects that were not included in the initial contract amount, resulting in a need for additional purchasing capacity to accommodate these requirements.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, the Council may approve findings supporting an exception to the competitive bidding requirements for the use of qualifying cooperative purchasing agreements. The following findings support the proposed use of E&I Cooperative Services Master Agreement No. EI00339-20023MA:
1. The E&I Cooperative Services Master Agreement was established through a competitively procured process and provides a cooperative purchasing mechanism that allows participating public agencies to obtain goods and services under established terms and conditions.
2. The agreement provides access to electrical supplies, equipment, and related products required by Public Works, the Municipal Utilities Department, and the Central and MUD Stores. Utilizing the agreement allows the City to address ongoing operational needs without conducting a separate solicitation, subject to the agreement’s terms and applicable City procurement requirements.
3. Utilizing the agreement provides an established purchasing method for recurring electrical supply needs and supports continuity of operations. The agreement also allows the City to continue purchasing through Platt Electric Supply, a local vendor, subject to the agreement’s terms and applicable pricing requirements.
Based on these findings, the proposed use of the E&I Cooperative Services Master Agreement is consistent with the City's procurement requirements and applicable cooperative purchasing authority.
FINANCIAL SUMMARY
Expenditures under the agreement, up to the total not-to-exceed amount of $636,000.00 for the remainder of the contract term, will depend on departmental and community needs, including requests for supplies, equipment, and repairs. All expenditures will be charged to the appropriate departmental accounts.
Funding for current purchases is available within existing departmental budgets. Funding for future expenditures, as needed, will be requested and subject to appropriation through the City’s annual budget process.
Attachment A - Amendment 1
Attachment B - Original Contract