title
ADOPT RESOLUTION TO AUTHORIZE THE REPAIR OF STREET LIGHTS OUT
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Transfer funds in the amount of $400,000 from the Light Up Stockton, Project No. WD25046 to the Repair of Street Lights Out, Project No. WD25047.
2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
3. Approve Notice of Exemption No. NOE22-25 under the California Environmental Quality Act for the Repair of Street Lights Out, Project No. WD25047.
4. Award a Service Contract in the amount not to exceed $400,000 to St. Francis Electric, LLC of San Leandro, CA, for Repair of Street Lights Out, Project No. WD25047.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The City is responsible for operating and maintaining approximately 19,800 streetlights. Non-functional streetlights are a hazard that would adversely affect citizens’ public health, safety, and welfare. The Repair of Street Lights Out project will repair and replace 142 non-functional streetlights at 88 locations Citywide (Attachments A and B).
On February 14, 2025, the City advertised a Request for Proposals (RFP) for Repair of Street Lights Out, Project No. WD25047. On March 5, 2025, two firms submitted proposals for this project. The Selection Committee evaluated the proposals and found St. Francis Electric, LLC, of San Leandro, CA, to be the most qualified and highest ranked firm.
It is recommended that Council adopt a resolution authorizing the City Manager to execute a Service Contract, in the amount not to exceed $400,000, with St. Francis Electric, LLC. It is also recommended that Council adopt a resolution approving Notice of Exemption No. NOE22-25 under the California Environmental Quality Act (CEQA), and authorize the transfer of necessary funds for the project.
DISCUSSION
Background
The City is responsible for the operation and maintenance of approximately 19,800 streetlights. Non-functional streetlights are a hazard that could adversely affect citizens' public health, safety, and welfare. There is a critical need to make these streetlights operational.
On February 4, 2025, by Resolution 2025-02-04-1213, Council allocated $2 million in discretionary funding for the Light Up Stockton project. The funding provides for the replacement and repair of 367 non-functioning streetlights. Additionally, the project will convert 133 decorative metal halide streetlights in the downtown area to light-emitting diode luminaires.
The Repair of Street Lights Out project will repair and replace 142 non-functional streetlights at 88 locations Citywide (Attachment A and B). The project includes troubleshooting and restoring the streetlight’s functionality. The remaining 225 non-functional streetlights are scheduled to be repaired with the Repair of Vandalized Street Lights, Project No. WD25048.
On July 26, 2016, Council adopted a Community Workforce and Training Agreement (CWTA). The CWTA became effective August 25, 2016, and applies to all Public Works projects over $1 million that are bid after that date. On July 16, 2019, by Motion No. 2019-07-16-1403, Council extended the CWTA term to August 25, 2024. On August 20, 2024, by motion No. 2024-08-20-1203, Council extended the CWTA term to August 25, 2029. The CWTA was not applied to this project as the estimated construction cost is less than $1 million.
Present Situation
On February 14, 2025, the City advertised an RFP for the Repair of Street Lights Out, Project No. WD25047. On March 5, 2025, two proposals were received from the following:
• St. Francis Electric, LLC (San Leandro, CA)
• Bear Electrical Solutions, LLC (Alviso, CA)
A Selection Committee consisting of Public Works’ staff evaluated and ranked all proposals based on each firm’s understanding of work, experience, scope of services, equipment, and cost. St. Francis Electric, LLC received the highest ranking, based on the noted criteria, and was determined to be the most qualified firm for this project.
The project is in conformance with the City’s General Plan, pursuant to California Government Code section 65402, and is categorically exempt from the requirements of CEQA as specified under Section 15301(c) of the CEQA guidelines. The activities related to this project constitute a discretionary project under the City’s jurisdiction and qualifies as a project that does not have a significant effect on the environment. The resolution will approve the filing of Notice of Exemption No. NOE20-24 under CEQA.
It is recommended that Council adopt a resolution authorizing the City Manager to execute a Service Contract in the amount not to exceed $400,000, to St. Francis Electric, LLC, of San Leandro, CA, for the Repair of Street Lights Out. Payment will be based on actual work performed at the negotiated unit price, with field verification by City staff. Initial contracted services will expire on June 30, 2026.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have sufficient staff available to complete streetlight repair in a timely manner.
2. Use of the RFP process is appropriate for this Service Contract because it relies on the evaluation of professional qualifications and performance as the basis for the selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide professional, responsive, and timely service which is in the public interest.
3. The City negotiated a contract following the solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
With the transfer of funds in the amount of $400,000 from the Light Up Stockton, Project No. WD25046, to the Repair of Street Lights Out, Project No. WD25047, there will be sufficient funding to award a Service Contract to St. Francis Electric, LLC, in the amount of $400,000.
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Vicinity Map
Attachment B - Location List