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ADOPTION OF PROPOSED AMENDMENT TO CHAPTER 3.02 OF THE COUNCIL POLICY MANUAL - COUNCIL AND MAYORAL APPOINTMENTS TO COMMITTEES, BOARDS, AND COMMISSIONS
recommended action
RECOMMENDATION
It is recommended that the City Council adopt the proposed amendment to Chapter 3.02 of the Council Policy Manual regarding Council and Mayoral appointments to committees, boards, and Commissions.
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Summary
On March 19, 2026, the Council Legislation/Environmental Committee reviewed, provided direction, and forward a recommendation that Council adopt changes to Chapter 3.02 of the Council Policy Manual. Those changes are presented for the full Council’s consideration.
DISCUSSION
Background
During the August 25, 2025, Council Legislation/Environmental Committee Meeting, proposed changes to Chapter 3.02 were discussed by the Committee and direction was received by staff regarding modification to the policy as follows:
• Add a requirement that Councilmembers must select their direct Commission appointees within 90 days of the completion of the recruitment by the City Clerk
• Should the Councilmember not make a selection in the time required, the City Clerk will place a staff report on the Council agenda of the qualified applicants for consideration by the full Council.
At the September 15, 2025, Committee meeting, staff presented proposed amendments to Council Policy 3.02 - City Council and Mayoral appointments to committees, boards, and Commissions, consistent with the Committee’s previous direction.
Additional changes were made to remove or correct out-of-date language and improve continuity, and the item was forwarded to the November 4, 2025, City Council Meeting and did not pass.
On March 19, 2026, at the Legislation/Environmental Committee meeting, the Committee members requested that the item return to the City Council for reconsideration as soon as possible.
Council Policy 4.02.010(7) states, “Other than for legally required second readings, no agenda item that the Council has voted on at a Council meeting shall appear on the agenda again so as to present the same or substantially the same question for Council consideration unless any one of the following has occurred:
A) A motion for reconsideration regarding the item has been passed pursuant to Rosenberg's Rules of Order.
B) Six months have passed since the last meeting at which the item was voted on.
C) A majority of the entire Council membership has requested to have the item on the agenda again.
Additional changes were made to Policy 3.02 during the last six months. Those changes are included in the attached redline (Attachment A - CPM 3.02 - redline).
Present Situation
In accordance with Council Policy 4.02.010(7) and at the request of the Legislation/Environmental Committee, the proposed amendments to Council Policy 3.02 regarding Council and Mayoral appointments to committees, boards and commissions is presented for Council consideration.
Financial Summary
There is no direct financial impact from potential changes.
Attachment A - Council Policy Chapter 3.02 - redline