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APPROVE MOTION TO EXECUTE A ONE-YEAR COOPERATIVE/PIGGYBACK PURCHASE AGREEMENT WITH POINT BLANK ENTERPRISES, INC. FOR BULLETPROOF VESTS IN AN AMOUNT NOT TO EXCEED $171,430
recommended action
RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Authorize the City Manager to execute a one-year Cooperative/Piggyback Purchase Agreement between the City of Stockton and Point Blank Enterprises, Inc. with Local Reseller Code 3 Wear (Code 3) for body armor and ballistic resistant products not to exceed $171,430.
2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process; and
3. It is further recommended that the City Manager is hereby authorized and directed to make any and all expenditures and appropriations on behalf of the City as appropriate and necessary to carry out the purpose and intent of this motion.
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Summary
The Stockton Police Department (SPD) purchases Point Blank body armor and ballistic resistant vests, which are replaced every five years upon expiration. Following discussions between SPD and the Administrative Services Department, a Cooperative/ Piggyback Purchase Agreement was recommended due to the increase in quantity of purchases, at a cost threshold requiring Council approval. The proposed agreement will equip officers with body armor and ballistic-resistant products in a timely matter. Funding for the Agreement was included in the SPD budget proposal to City Council for FY 2024-2025. The annual amount of expenses incurred will vary based on personnel. SPD is seeking Council approval for a one-year agreement (Attachment A) with Point Blank and Code 3 as a reseller, in an amount not to exceed $171,430.
DISCUSSION
Background
Substantial research has been published documenting the benefits of bulletproof vests for improving officer safety. The SPD Procedure 700 (Attachment B), regarding Police Equipment, sets forth the policy for equipment supplied by the Department, including body armor and ballistic resistant products. The type of vest is determined by the Chief’s Office and Personnel Section of SPD and varies year to year based on supplier and staff feedback. SPD’s bulletproof vests have a replacement cycle of five years. The yearly level of participation and requests are unpredictable. However, the recent increase in quantity of vests purchased is due to the number of vests that have expired as well as the recent increase in hiring of sworn staff.
Present Situation
SPD purchases Point Blank AXB level 3A vests with a 5x8 speed plate, which are replaced every five years upon expiration. Following discussions between SPD and the Administrative Service Department, Staff recommends a Cooperative/Piggyback Purchase Agreement be issued for a one-year agreement, in an amount not to exceed $171,430. This approach would enable SPD to continue to provide protection to sworn personnel. A local vendor is required as measurements are conducted for all vests and are intended to fit a specific individual. All sizing, measurements, and final fitting are done in person at Code 3 to ensure that all vests properly fit and/or provide adequate protective coverage for every individual. If a vest does not fit properly, the vendor makes adjustments to ensure the safety of the individual.
Findings
Stockton Municipal Code section 3.68.070 provides for an exception to the competitive bidding requirements in cases wherein the City Council has made findings that support and justify the purchase via a Cooperative / Piggyback Agreement. Findings to support the purchase are as follows:
1. As an existing City vendor, Code 3 has met service needs for purchasing Point Blank body armor and ballistic resistant products used by SPD that are set forth in Procedure 700.
2. Code 3 is a locally available distributor that allows officers to be fitted before the purchase of the Point Blank body armor and ballistic resistant products.
3. The purchase of Point Blank body armor and ballistic resistant products will allow SPD to provide necessary safety equipment to staff.
FINANCIAL SUMMARY
The total proposed cost not to exceed is $171,430 for a one-year Cooperative/Piggyback Purchase agreement with Point Blank Enterprises, Inc. with local reseller Code 3. Funding is included in the FY 2024-25 Police Department 3514-000-650001-100-000-20-35-000-000- Patrol General Fund, 3514-000-650001-100-115-20-35-000-000- Patrol Measure A, and 3514-323-650001-260-262-20-35-000-000- State COPS.
Attachment A - Point Blank with Local Reseller Code 3 Cooperative Piggyback Agreement
Attachment B - Procedure 700