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YOUTH REGALIA PROGRAM AD HOC
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RECOMMENDATION
The Commission will discuss and appoint members to form an ad hoc committee.
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This ad hoc committee will lead all planning, outreach, and program execution. Commissioners serving on this ad hoc committee will be responsible for designing and developing a complete implementation plan for the youth regalia program. This includes defining program objectives and structure, determining eligibility criteria, planning logistics and timelines, and identifying appropriate venues or platforms. Committee members will lead outreach efforts, establish partnerships with schools and youth organizations, coordinate promotion, and propose recognition methods for participating youth. Commissioners must present a comprehensive program plan covering scope, schedule, engagement strategy, resource needs, and evaluation to the full Commission for approval at a future meeting, incorporating feedback and making revisions as needed.
City staff will provide limited support to ensure compliance with City procedures and assist with essential logistics. This includes helping schedule and coordinate ad hoc committee meetings if needed, reviewing the proposed program for policy alignment (e.g., use of City property or liability considerations), and ensuring proper placement of the committee’s final presentation on a future Commission agenda. Staff may also assist in distributing approved promotional materials through existing City communication channels.