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CULTURAL HERITAGE BOARD LIAISON AND COMMITTEE ASSIGNMENTS
recommended action
RECOMMENDATION
Staff recommends that the Cultural Heritage Board assign Board Members as Cultural Heritage Board Liaisons and/or Committee members as desired.
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Summary
Potential assignment of Cultural Heritage Board members to Liaison and Committee positions.
DISCUSSION
Background
Historically, four (4) liaison positions and four (4) committees have existed under the purview of the Cultural Heritage Board. Committees can vary and do not need to be inclusive of the list below.
They include:
1. Planning Commission Liaison - One (1) person
2. City Agencies Liaison - One (1) person
3. Magnolia Historic District and Mid-Town Liaison - One (1) Person
4. Downtown Stockton Alliance Board Liaison - One (1) Person
5. Landmarks and Historic Sites Committee - Four (4) members
6. Alterations Review / HRD 106 Review and Façade Improvement Program Committee - Four (4) members
7. Publications and Media Committee - Four (4) members
8. Awards of Excellence / Captain Weber / Glenn Allen Awards Committee - Four (4) members
A description of each Liaison and Committee is provided as Attachment A.
The Chairperson of each Committee (if applicable) is responsible for reporting to the full Board about Committee activities under the “Reports / Written Communications / Informational Items” portion of meeting agendas and calls meetings of their committee(s) as they see fit. Committee meetings are independent of the Cultural Heritage Board and are not organized or staffed by the City.
Present Situation
Committee and Liaison assignments have historically been made by the Board on an annual basis. However, in 2020, the CHB updated its Bylaws to state that Committee Members be selected based upon a willingness to serve (Attachment B - CHB Bylaws). Given that distinction, with the Board’s concurrence, appointments shall remain in place until said member is unwilling to continue service or if said member is no longer a member of the Board. For reference, 2023 Assignments are included with this report as Attachment C.
Per Section 5 of the Procedural Rules for Conducting Cultural Heritage Board Meetings, “The Commission may appoint several of its members, but less than a quorum, to serve on an ad hoc or standing Committee or as a Liaison for the purpose of representing and/or advising the Board as a whole.” The Liaison and Committee positions listed above were created by the Cultural Heritage Board and can be amended as needed. Liaisons and Committees can be temporary and serve a limited purpose. For example, Committees in 2024 can be dissolved the following year when the purpose of the Committee is accomplished.
Assignments to the aforementioned Liaison and Committee positions are at the pleasure of the Board. It shall be the responsibility of presiding Committee member(s) to reserve a meeting space, post agendas and provide meeting minutes in conformance with the Brown Act. Community Development Department staff will not be provided for Committee support.
Attachment A - CHB Liaison and Committee Descriptions
Attachment B - CHB Bylaws
Attachment C - 2023 CHB Liaison and Committee Assignments
This staff report was prepared by Stephanie Ocasio, Director of Community Development, (209) 937-8544; stephanie.ocasio@stocktonca.gov.