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ADOPT A RESOLUTION TO AUTHORIZE A CONTRACT WITH VALLEY LANDSCAPING & MAINTENANCE, INC. FOR LANDSCAPE SERVICES AT THE DELTA WATER TREATMENT PLANT
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RECOMMENDATION
It is recommended that the City Council adopt a resolution to award a five-year contract to Valley Landscaping & Maintenance, Inc., of Lodi, CA, in the amount of $173,700, for landscape services at the Delta Water Treatment Plant (Exhibit 1 to the Resolution).
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
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Summary
The City of Stockton Delta Water Treatment Plant (DWTP) was dedicated on May 30, 2012, and includes a state-of-the-art water treatment plant located on approximately 60 acres north of Eight Mile Road. The DWTP grounds include a Water Conservation Garden with drought tolerant landscaping that is maintained to educate the public on the appropriate selection of water-saving plant varieties which also provides an attractive appearance that complements the facility and surrounding area.
If approved, this action will award a five (5) year contract to Valley Landscaping & Maintenance, Inc. of Lodi, CA, to perform landscaping services and regular maintenance at the DWTP in an amount not-to-exceed $173,700.
DISCUSSION
Background
The Delta Water Supply Intake Pump Station, located on the south bank of Empire Tract, withdraws water from the Sacramento-San Joaquin Delta. The water is treated at the DWTP and distributed to customers throughout north Stockton. The DWTP grounds include a Water Conservation Garden with drought tolerant landscaping that is maintained to educate the public on the appropriate selection of water-saving plant varieties which also provides an attractive appearance that complements the facility and surrounding area.
The site requires services to maintain various landscape elements that contributed to the facility earning a Leadership in Energy and Environmental Design (LEED) Gold Standard.
The City advertised a Request for Sealed Bids for Delta Water Treatment Plant Landscape Services, Project No. PUR 24-027, on February 22, 2024. Bids were solicited to establish prices and rates for potential on-call services.
On March 6, 2024, seven (7) firms attended a mandatory job walk. On March 28, 2024, the City Clerk received and opened the following four (4) submitted bids:
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K&K JL Services, LLC |
Failed to provide price clarification |
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Marina Landscape, LLC |
$398,400.00 |
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New Image Landscape Co. |
$178,670.00 |
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Valley Landscaping & Maintenance, Inc. |
$173,700.00 |
The bid submitted by Valley Landscaping & Maintenance, Inc. was the lowest bid, is regular in all aspects and meets the required specifications.
Valley Landscaping Inc. is the incumbent contractor for these services. The company is familiar with the specific planting maintenance requirements and has performed satisfactorily throughout the duration of the contract. If awarded, the contract will allow staff to continue to properly maintain the unique landscaping at the Delta Water Treatment Plant.
Staff recommends the City Council award a five-year contract to Valley Landscaping & Maintenance, Inc., for a total contract price of $173,700.
FINANCIAL SUMMARY
Funds are available in the Delta Water Production, Special Services account to cover the procurement of this service for FY 2024-25.
Funding for future contract costs will be requested each year as part of the annual budgeting process.
This action has no impact on the General Fund or any other unrestricted funds.