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APPROVE MOTION TO AUTHORIZE PROFESSIONAL SERVICES CONTRACT AMENDMENT NO. 6 FOR THE SECURITY AND TRAFFIC VIDEO MONITORING SYSTEM
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RECOMMENDATION
It is recommended that the City Council approve a motion to authorize the City Manager to execute Professional Services Contract Amendment No. 6 in the amount of $222,621.69 with Convergint Technologies, LLC for the Security and Traffic Video Monitoring System, Project No. SEB-21-001.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
Public Works has used cameras at signalized intersections to monitor traffic since the mid-1990’s. Traffic monitoring allows the City to remotely diagnose field conditions and adjust timing of signals to improve traffic flows. The City’s existing security and traffic video monitoring system includes 377 cameras and peripheral equipment at various locations citywide. The system is used by both the Public Works and Police Departments to monitor traffic, safety, and security.
On October 6, 2020, by Resolution No. 2020-10-06-1104, Council awarded a three-year Cooperative Purchase Agreement in the amount of $629,526.87 to Convergint Technologies, LLC, formerly known as Ojo Technology, Inc. of Stockton, CA, to provide three years of maintenance for the security and traffic camera monitoring system for Public Works and the Police Department. The original contract included two one-year extensions.
It is recommended that Council approve Professional Services Contract Amendment No. 6 in the amount of $222,621.69 with Convergint Technologies, LLC and extend the contract to its optional final year. To date, five Professional Services Contract Amendments totaling $272,726.92 have been approved with Convergint Technologies, LLC for extending the contract term, additional camera installations, and software support. Upon approval of Amendment No. 6, the revised total contract amount will be $1,124,875.48.
Council approval is required, as Professional Services Contract Amendment No. 6 exceeds the administrative authority for amendments.
DISCUSSION
Background
Public Works has used cameras at signalized intersections to monitor traffic since the mid-1990’s. Traffic monitoring allows the City to remotely diagnose field conditions and adjust timing of signals to improve traffic flows. The City’s existing security and traffic video monitoring system includes 377 cameras and peripheral equipment at various locations citywide. The system is used by both the Public Works and Police Departments to monitor traffic, safety, and security.
On October 6, 2020, by Resolution No. 2020-10-06-1104, Council awarded a three-year Cooperative Purchase Agreement in the amount of $629,526.87 to Convergint Technologies, LLC, formerly known as Ojo Technology, Inc. of Stockton, CA, to provide three years of maintenance for the security and traffic camera monitoring system for Public Works and the Police Department. The original contract included two one-year extensions.
To date, five Professional Services Contract Amendments totaling $272,726.92 have been approved with Convergint Technologies, LLC for extending the contract term, additional camera installations, and software support.
Present Situation
Amendment Nos. 1 through 5 with Convergint Technologies, LLC were previously approved under the City Manager’s administrative authority. Amendments 1 through 5 addressed camera installations, software upgrades, and contract language to reflect Convergint’s buyout of Ojo Tech. Professional Services Contract Amendment No. 6 in the amount of $222,621.69 will exceed the administrative amendment authority under the contract. Accordingly, Professional Services Contract Amendment No. 6 will require Council approval and result in a total contract amount of $1,124,875.48.
It is recommended that Council approve Professional Services Contract Amendment No. 6 in the amount of $222,621.69 with Convergint Technologies, LLC and extend the contract to its optional final year, August 31, 2025, for the Security and Traffic Video Monitoring System, Project No. SEB-21-001.
Council approval is required, as Professional Services Contract Amendment No. 6 exceeds the administrative authority for amendments.
FINANCIAL SUMMARY
The cost of the contract will be split equally between Public Works and the Police Department. Sufficient funding is available in both Public Works’ and the Police Department’s Fiscal Year (FY) 2024-25 General Fund operating accounts, to approve Professional Services Contract Amendment No. 6 in the amount of $222,621.69 with Convergint Technologies, LLC.
There is an impact to the City’s General Fund as a result of taking the recommended action.
Attachment A - Professional Services Contract Amendment No. 6