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RESOLUTION AUTHORIZING AN AGREEMENT WITH ANCHOR QEA, LLC TO PROVIDE CONSULTANT SERVICES FOR THE MAINTENANCE DREDGING OF BUCKLEY COVE INLET
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RECOMMENDATION
It is recommended that the Stockton City Council adopt a Resolution:
1. Authorizing the City Manager, or designee, to execute an agreement with Anchor QEA, LLC (Exhibit 1 to the proposed Resolution), in the amount not to exceed $489,801 to provide consulting services for the maintenance dredging of the inlet located at 4911 Buckley Cove Way.
2. Authorizing a budget amendment to appropriate additional funds from the Boat Launching Facilities fund balance in the amount of $189,801;
3. Finding an exception to the competitive bidding process pursuant to SMC Section 3.68.070 through use of a competitive request for proposals; and
4. Authorizing the City Manager, or designee, to take all appropriate actions to carry out the purpose and intent of the Resolution.
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Summary
Approval of this Resolution will authorize the City Manager, or designee, to execute an agreement with Anchor QEA, LLC, to provide consulting services for maintenance dredging of the inlet at Buckley Cove Boat Launch, located at 4911 Buckley Cove Way. This Resolution will also authorize appropriation of $189,810 from the Boat Launching Facilities fund balance for this project.
DISCUSSION
Background
The property located at 4911 Buckley Cove Way has an inlet with two adjacent properties (Riverpoint Landing and Pacific Boat Services), which have many boat slips and several floating docks for recreational boaters. Over the years, sedimentation has accumulated in this shared channel, significantly reducing water depths and impeding navigation for vessels. This sedimentation has reduced the passable water level posing a risk to these properties and boaters by limiting the number of slips that can be utilized as well as affecting recreational activities in the area. Additionally, these shallow waters hinder access for emergency response vessels, potentially compromising public safety. In response to these challenges, the City has plans for a two-phase dredging project of this shared channel. Dredging is a process that involves the removal of accumulated sediments from the bottom of water bodies to restore navigational depths and maintain ecological balance. The proposed dredging project at 4911 Buckley Cove Way aims to mitigate the impacts of sedimentation and enhance the overall health and usability of the waterfront area.
Present Situation
The inlet at 4911 Buckley Cove Way has not been dredged in at least 25 years. Without the dredging of this cove, sedimentation levels will reach a point where water depths are insufficient for safe navigation, particularly during low tides. Additionally, recreational boating activities will become restricted, impacting the local economy and diminishing the quality of life for residents and visitors.
On November 13, 2023, the City released an RFP (PUR 24-015) requesting consulting services of an engineering company that will assist the City in completing the permitting process and management of the dredging project. In total, two (2) proposals were received on December 14, 2023. A selection panel including representation from the Economic Development Department, Riverpoint Landing, and Pacific Boat Services reviewed and scored the proposals. Based on the scoring, Anchor QEA, LLC was selected as the consultant for this two-phase project.
The execution of this project will efficiently address the sedimentation issues while minimizing disruption to the surrounding community. Phase 1 will focus on initial sediment studies, permit processing with state and federal governments, and project planning, while Phase 2 will involve maintenance dredging to sustain these benefits over time.
The following findings justify and support the exception to competitive bidding, as stated under SMC Section 3.68.070:
1. Due to the specific nature of the project and industry, use of the RFP process is appropriate since it relies on evaluation of a service provider’s established professional experience, conduct, and performance as it relates to maintenance dredging of a recreation water inlet.
2. The project involves a specialized field, and its success requires an experienced professional who has successfully implemented and performed such services.
Based on the above facts, staff recommends the award of the attached agreement to Anchor QEA, LLC to provide consulting services and project oversite for the maintenance dredging of Buckley Cove.
FINANCIAL SUMMARY
The project expenses for this two-phase project will be processed through Capital Project No. EV22601. There is currently budget in the amount of $300,000 in the CIP project. An additional appropriation from the boat launching facilities fund balance, in the amount of $189,801, is needed to complete this contract award. The anticipated project cost is $376,801, with an additional $113,000 added in contingency funds for potential unknowns (such as bank issues in the dredging area). The contract will be issued for a not to exceed amount of $489,801.
Part of the scope requirements in the Anchor contract includes the development of the construction bid document required to issue and receive bids for the actual dredging construction work. The full dredging construction phase of the project is estimated to be between $2 Million and $3 Million dollars. Funding for the overall project will be shared between the City and the two neighboring properties, River Point Landing and Pacifica Boat Services. Both neighboring properties have fiscal responsibilities to dredge this inlet as part of their lease agreements with the City. Riverpoint will participate in the cost to dredge the water inlet to the three properties along the shore at one-third (1/3) of total cost, up to $1,000,000; ($500,000, if full project cost is less than $2.5M). Pacific Boat Services will be required to contribute a one-third share of the full cost of dredging the inlet, but not to exceed $500,000. Payment will be made to the City on a percent to completion basis, during the project.
Once construction dredging bids are received, a contract will be brought to Council for award along with the details of how payments will be made, including from the neighboring partners.