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APPROVE AMENDMENT TO CITY COUNCIL POLICY MANUAL CHAPTER 2.06 - COUNCIL COMMUNICATIONS GUIDELINES
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RECOMMENDATION
It is recommended that City Council approve by resolution an amendment to the City Council Policy Manual Chapter 2.06 - Council Communication by adding a policy defining the use of City Council letterhead.
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Summary
The City Council Policy Manual does not contain a policy for the use of City or Council Letterhead. The Legislation / Environmental Committee members have requested that staff present the attached policy for review and approval by the full Council.
DISCUSSION
Background
The Legislation / Environmental Committee members have been reviewing and making recommendations to update the City Council Policy Manual. During the review of Chapter 2.06 - Council Communication Guidelines, it was discovered that the current policy does not address the use of City or Council letterhead (Attachment A - Council Policy Manual Chapter 2.06, current online version). The members of the Council Legislation / Environmental Committee directed staff to develop a policy.
Present Situation
Staff researched available city policies from several cities that had posted their policy on the Institute for Local Government website. Based on the information presented at the April 17, 2024, Legislation / Environmental Committee meeting, Committee members have requested that staff present the amended policy for review and approval by the full Council (Attachment B - Proposed Council Policy Chapter 2.06). The current guidelines located at Council Policy Manual Title 2, Chapter 2.06 - Council Communication Guidelines will be consolidated under Section 2.06.010. The new proposed policy concerning letterheads would be codified under Section 2.06.020. The remaining sections of Chapter 2.06 at 2.06.030 through 2.06.070, having been consolidated into 2.06.010, would be stricken.
Approval of this policy would also address recommendation R2.4 of the 2024 San Joaquin County Civil Grand Jury Report, “City of Stockton: Crisis in Government, Case # 0123” issued on June 10, 2024.
FINANCIAL SUMMARY
There is no financial impact to amending the policy.
Attachment A - Current Council Policy Chapter 2.06, online version
Attachment B - Proposed Council Policy Chapter 2.06