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APPROVE MOTION TO AWARD A SERVICE CONTRACT FOR PROFESSIONAL PEST CONTROL SERVICES
recommended action
RECOMMENDATION
It is recommended that the City Council approve a motion to:
1. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
2. Award a five-year Service Contract, in the amount not to exceed $423,006, to California Professional Pest Control dba California Pest Control of Stockton, CA, for Professional Pest Control Services, Project No. OM-24-068.
3. Authorize the City Manager to execute one optional two-year extension to this Service Contract, in the amount not to exceed $184,933.50, for a total aggregate contract amount of $607,939.50.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.
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Summary
The City maintains pest control at 117 City facilities. The City contracts for regular inspection and mitigation efforts to provide an environment that is free from all pests for City building interiors and exterior perimeters.
On January 17, 2024, the City advertised a Request for Proposals (RFP) for Professional Pest Control Services, Project No. OM-24-068. Five firms submitted proposals for this project. The Selection Committee evaluated the proposals and found California Professional Pest Control dba California Pest Control (California Pest Control) of Stockton, CA, to be the most qualified and highest ranked firm.
It is recommended that Council approve a motion authorizing the City Manager to execute a five-year Service Contract, in the amount not to exceed $423,006, with California Pest Control (Attachment A). Contracted services will begin July 1, 2024, and expire June 30, 2029, with the option of one two-year extension. With the extension, the total aggregate contract amount is $607,939.50. The annual funding split, including the optional extension, will be funded from Public Works, Community Services, Community Development, Economic Development, and Municipal Utilities Departments’ Operating Budgets (Attachments B and C).
DISCUSSION
Background
Public Works is responsible for maintaining pest control at 117 City facilities. The City contracts for regular inspection and mitigation efforts to provide an environment that is free from all pests for City building interiors and exterior perimeters. The facilities are located throughout the City and include two County Library branches. Public Works does not have staff with the technical training to perform professional pest control services.
Present Situation
On January 17, 2024, the City advertised an RFP for Professional Pest Control Services, Project No. OM-24-068. On February 7, 2024, five proposals were received from the following firms:
• All Season’s Pest Control (Stockton, CA)
• California Pest Control (Stockton, CA)
• Integrated Pest Control Management, Inc. (Ontario, CA)
• McCauley Agricultural & Pest Service, Inc. (Brentwood, CA)
• Pestmaster Services, Inc. (Reno, NV)
A Selection Committee evaluated and ranked all proposals based on each firm’s experience, quality of work, qualifications of staff, communication, and cost. California Pest Control received the highest ranking, based on the noted criteria, and was determined to be the most qualified firm for this project.
It is recommended that Council approve a motion authorizing the City Manager to execute a five-year Service Contract with set annual rates, in the amount not to exceed $423,006, with California Pest Control of Stockton, CA, for Professional Pest Control Services, Project No. OM-24-068 (Attachment A). Contracted services will begin July 1, 2024, and expire June 30, 2029, with the option of one two-year extension. With the extension, the total aggregate contract amount is $607,939.50.
Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:
1. The City does not have staffing available to perform professional pest control services.
2. Use of the RFP process is appropriate for this Service Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide the highest quality professional service, which is in the public interest.
3. The negotiated contract contains an Integrated Pest Management (IPM) provision. This requires the Contractor to have an IPM policy and to comply with reporting requirements to the City, which is also in the public interest.
4. The City negotiated a contract following the solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
FINANCIAL SUMMARY
The Service Contract is proposed to be funded at the set fees listed below and in accordance with the Scope of Work in the Service Contract.
Initial Multi-Year Term Annual Cost
July 1, 2024 - June 30, 2025 $ 81,741.00
July 1, 2025 - June 30, 2026 $ 81,741.00
July 1, 2026 - June 30, 2027 $ 84,124.50
July 1, 2027 - June 30, 2028 $ 86,508.00
July 1, 2028 - June 30, 2029 $ 88,891.50
Initial Contract Term Sub-Total $423,006.00
Optional Single Two-Year Extension Annual Cost
July 1, 2029 - June 30, 2030 $ 91,275.00
July 1, 2030 - June 30, 2031 $ 93,658.50
Optional Extension Sub-Total $184,933.50
Total with Contract Extension $607,939.50
The annual costs include $10,000 in contingency funds to cover possible single occurrence infestation treatments and nest removals that are not covered in the monthly routine services for the Professional Pest Control Services, Project No. OM-24-068.
Funding is available for expenditures through Fiscal Year 2025-26. The Service Contract, including the $10,000 contingency, will be funded from Public Works, Community Services, Community Development, Economic Development, and Municipal Utilities Departments’ Operating Budgets (Attachments B and C). Funding for the remaining years of the Service Contract will be contingent on future annual budget appropriations. The annual funding split, including the optional single two-year extension, will remain the same over the life of the Service Contract.
There is no additional impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended actions.
Attachment A - Service Contract with California Pest Control
Attachment B - Initial Contract Term Funding Split
Attachment C - Optional Contract Extension Funding Split