title
PURCHASE AND INSTALLATION OF NEW PLAYGROUND EQUIPMENT AT AMERICAN LEGION PARK AND WEBER POINT EVENT CENTER
recommended action
RECOMMENDATION
It is recommended that the City Council adopt a resolution to:
1. Authorize the purchase and installation of new playground equipment at American Legion Park and Weber Point Event Center, Project No. PW1512, through a National Joint Powers Alliance (NJPA) contract with Miracle Playsystems, Inc., of Alamo, CA, in the amount of $228,997.
2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.
3. Appropriate and transfer $50,000 from the General Fund contingency account to Playground Replacement, Project No. PW1512, for the purchase and installation of new playground equipment at American Legion Park and Weber Point Event Center.
It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.
body
Summary
The playground at Weber Point Event Center was vandalized on April 10, 2017, and the playground at American Legion Park was vandalized on July 20, 2017. In both cases, the playgrounds were burned beyond repair and replacement of the equipment is necessary. The City received an initial insurance payment for the Weber Point Event Center, and the initial insurance payment for American Legion Park is due in early December.
It is recommended that Council authorize the purchase and installation of both playgrounds through a NJPA contract with Miracle Playsystems, Inc., and appropriate $50,000 from the General Fund contingency fund to complete funding of this project. The total purchase cost of the playgrounds, including installation, is $228,997 (Attachment A - Quotes from Miracle Playsystems, Inc.).
DISCUSSION
Background
The Public Works Department provides and maintains play equipment at 59 park and open space locations. The playground at Weber Point Event Center was vandalized on April 10, 2017, and the playground at American Legion Park was vandalized on July 20, 2017. Both playgrounds were burned beyond repair. Insurance claims were submitted for both locations. The City received an initial insurance payment for the Weber Point Event Center, and the initial insurance payment for American Legion Park is due in early December.
Present Situation
Staff proposes to purchase the replacement playground equipment through a cooperative purchasing agreement with the NJPA previously approved by Council on September 27, 2016, pursuant to Motion No. 2016-09-27-1201. The NJPA is a public agency based in Minnesota that serves as a municipal contracting agency. All NJPA contracts have been competitively solicited nationally, reviewed, evaluated by a committee, and then recommended to the NJPA Board of Directors for award in accordance with Minnesota public purchasing rules and regulations applicable to NJPA. The use of these contracts is optional, and is available to California State and local government agencies. The NJPA contracted with Miracle Playsystems, Inc. for the purchase and installation of commercial-grade playground systems.
The specification for the playground equipment available through the NJPA contract meets the City’s requirements for this type of equipment. By accessing this type of cooperative purchasing agreement, administrative costs are reduced because the NJPA obtains low bids for volume purchasing and local agencies avoid the expense associated with conducting the bid process. Staff time and associated costs to develop specifications and prepare documents are minimized.
There are no local vendors that sell and install this type of equipment with the proper license and California Department of Industrial Relations registration requirements. Miracle Playsystems, Inc. will coordinate the delivery and installation of the playground equipment. Demolition of the Constitution and American Legion Park playgrounds has been completed by a local vendor and the demolition of the Weber Point Event Center playground is being scheduled.
Staff recommends the replacement of the existing play structures at American Legion Park and Weber Point Event Center with the Miracle Playsystems components illustrated in Attachment A, at a cost of $228,997.
Findings
Stockton Municipal Code section 3.68.070 (B) provides for an exception to the competitive bidding requirements in cases where Council has approved findings which support and justify the purchase. Proposed findings to support this purchase are as follows:
1) The NJPA established a Cooperative Purchasing Agreement for the purchase of playground equipment.
2) The NJPA established this Cooperative Purchasing Agreement pursuant to a competitive bidding process.
3) The bid specification used by the NJPA has been assessed as compatible to the City’s standards.
4) Stockton Municipal Code 3.68.070 A 5 allows exceptions to competitive bidding for Cooperative purchasing agreements authorized by the City Council for the purchase of supplies or services through other governmental jurisdictions or public agencies.
Based on these findings, staff recommends replacement of the playgrounds through the above-mentioned cooperative purchasing agreement.
FINANCIAL SUMMARY
Funding for a portion of this purchase, in the amount of $32,000, is available in the Fiscal Year 2016-17 Public Works Capital Improvements Program account for Playground Replacements. Initial insurance payments in the amount of $45,119.25 have been received, with an additional anticipated initial amount of $66,352.25 to be received in early December. An additional insurance payment of $45,911.50 will be received once the project is completed. The total available funding for this project is $189,383.00. Purchase costs, including installation, is $228,997. The minimum additional required funding is $39,614, and it is recommended that Council transfer $50,000 to fund this amount plus a small contingency. The additional funds would be transferred from the General Fund contingency account (010-0131-510) to the Playground Replacement capital project.
Sufficient funds will be available in PW1512; 301-3070-640.20-25 once all insurance payments and the contingency funding is received.
There is no additional impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.
Attachment A - Quotes from Miracle Playsystems, Inc.